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Policies of the Software Freedom Conservancy, Inc.

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bkuhn	8a03380ec161	8 years ago	Merge branch 'reject-90-day', after Board approval Merge branch 'reject-90-day', after Board approval At the Conservancy Board of Directors meeting on 2016-07-22, the Board approved this proposal. It is therefore now merged into the master branch. 4
Brett Smith	8825ce911911	8 years ago	Travel policy: Remove extraneous word.
bkuhn	7a3b75788678	8 years ago	Outright reject requests after 90 days. Outright reject requests after 90 days. The "Board of Directors approval for 90 days late" rule was originally instituted to make it clear that reimbursements beyond 90 days were really difficult for Conservancy to process. In practice, the rule has meant that travelers simply believe that they "have another out" if they are late, and late reimbursement requests put an undue burden on Conservancy staff for special processing, and they create extra work for our volunteer Board of Directors. As such, Conservancy now simply rejects reimbursement requests that are received 90 days or more after the last day of travel.
bkuhn	aeb310c36732	8 years ago	More info on procedures for proposing change. More info on procedures for proposing change. Also included is information about forks and removing our name. ready-for-board-approval
bkuhn	258e82f4e13b	8 years ago	Changes in workflow due to k.sfconservancy.org.
bkuhn	d88ddcd19c97	8 years ago	Gitorious Apocalypse: Kallithea is now canonical Gitorious Apocalypse: Kallithea is now canonical Conservancy's Kallithea instance is now the canonical location for the Conservancy policies repository.
bkuhn	b71ac5fcd025	8 years ago	No policy change: update details for payment info. No policy change: update details for payment info. This is not a change in policy and therefore does not need Board approval. The change here merely changes details in collection for payments.
bkuhn	ec665bbf269a	9 years ago	Correspondent bank information requested. Correspondent bank information requested. In a conversation with our bankers, they told me that many non-USA banks have correspondent banks in the USA they prefer to work with and it can avoid fees.
bkuhn	424d2d239496	9 years ago	Add README.md file with info about this project.
bkuhn	d287e9f595e6	10 years ago	Flight price search must be saved and submitted: now Clarified in main policy. Flight price search must be saved and submitted: now Clarified in main policy. In the "Easy Reference Guide", it had been noted that you must include "Your fare search (i.e., a screen shot)" when submitting a reimbursement request. However, the main body of the text didn't explicitly say that. I've also reintroduced herein a list of fare search sites. We took out the list initially because some complained that it prescribed a specific search site. The new wording herein makes it clear that the list is a proper subset of acceptable search sites. More can be added if folks like.

README.md

Conservancy's Policies

These are the policies of the Software Freedom Conservancy, Inc..

License

To the extent possible, Conservancy disclaims all copyright on the documents herein, and provides them under the CC-0 1.0 Universal copyright waiver and fallback license. Conservancy kindly asks that you remove Conservancy's name and all references to contact information of our organization if you reuse these policies for your own organizations and projects.

Contributing

The canonical location for this repository is on Conservancy's Kallithea instance. Copies of this repository elsewhere, such as Github, are for backup purposes only. If you have contributions, submit them on via Conservancy's Kallithea instance.

These policies are discussed in public with Conservancy's member projects and other Conservancy enthusiasts on the polices-discuss mailing list.

The 'master' branch in this repository denotes the current polices that are in-effect for the Software Freedom Conservancy, Inc. Proposals are made by people in pull requests on k.sfconservancy.org, and then if the Conservancy staff plans to propose them to Conservancy's Board of Directors, they are merged into the 'ready-for-board-approval' branch. Once approved by the Board of Directors, Conservancy staff merges the changes into the 'master' branch.

Proposing A Change

If you would like to propose a change in Conservancy's official policies, please submit a pull request on k.sfconservancy.org. Since Kallithea's workflow is confusing to some, Conservancy will accept pull requests on GitHub, but the latter will only be accepted from members of Conservancy Project Leadership Committees.

Once you've created a pull request, post a message summarizing your reasons for the change to the polices-discuss mailing list. (Note that anyone is permitted to join the list, and posts by non-list-members are held in moderation.) Participate in discussion there, and Conservancy staff will either explain why the change isn't possible, or will merge it into the 'ready-for-board-approval' branch, and will present the change at the next Conservancy Board of Directors meeting.

Using These Policies Elsewhere

Other organizations are encouraged and welcome to create forks of this repository for their own policies at their organization. We ask that Conservancy's name be removed from any forks that you make to avoid confusion. We've licensed these policies CC-0 to make it easy to incorporate the text into other documents, but ask that you nevertheless respect our wishes and remove our name from your forked versions. Thanks!