policies Files · Travel/info-needed-to-book-a-flight-for-someone.txt

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bkuhn

Flight price search must be saved and submitted: now Clarified in main policy.

In the "Easy Reference Guide", it had been noted that you must include "Your
fare search (i.e., a screen shot)" when submitting a reimbursement request.
However, the main body of the text didn't explicitly say that.

I've also reintroduced herein a list of fare search sites. We took out the
list initially because some complained that it prescribed a specific search
site. The new wording herein makes it clear that the list is a proper subset
of acceptable search sites. More can be added if folks like.

To book the flight, I'll likely need the following info.  Feel free to send
it to me in an GPG-encrypted email (or plain text, if you don't care ;):

  * Exact itinerary, including specific flights, airports and time, and be
    sure the total is within the travel policy requirements.

  * Passport Information
      - Full Name, as it appears on the Passport
      - Issue Date
      - Expiration date
      - Country of Issue
      - Gender
      - Date of Birth
  * mobile number (For flight change alters, if you want them)
  * Frequent flyer numbers for major airlines (if you want the miles credited)
  * Seat Preference (either specific seats, or "Aisle vs. Window" preference)
  * Meal Preference (if a meal is included in the coach flight)