policies Changeset - 0723b8457434 · Conservancy Kallithea

Changeset - 0723b8457434

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Tony Sebro (keynote2k) - 11 years ago 2012-10-17 18:45:38
tony@sfconservancy.org

Added an Easy Reference section.

1 file changed with 33 insertions and 3 deletions:

Travel/conservancy-travel-policy.txt

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Travel/conservancy-travel-policy.txt

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@@ ... / @@ -46,6 +46,36 @@ reimbursed. @@
 == Easy Reference Guide
 Travelers should adhere to the following guidelines to stay In-Policy.
 * Flights.
 	* Book 14 days in advance.
 	* Air fares within $100 of the lowest fare (using standard
 	  airfare search tools) are In-Policy.  Fares > $750 domestically
 	  and > $1,500 internationally require pre-approval.
 * Hotels.
 	* Hotel fares > the GSA rates are In-Policy.  Visit
           http://www.gsa.gov/perdiem to determine the rate for your
 	  destination.
 * Receipts.  Keep and submit PDFs of the following, as applicable:
 	* Your fare search (i.e., a screen shot)
 	* Your plane/rail ticket (e-confirmation of purchase is sufficient)
 	* Your hotel/lodging receipt
 * Per Diem.
 	* Use your per-diem to cover meals and incidental expenses.
 	* When attending a conference where food is included, Do The Right
 	  Thing and claim a lower per-diem.
 	* Your per-diem is based on GSA guidelines.  Visit
 	  http://www.gsa.gov/perdiem to the determine the rate for your
 	  destination.
 * Reimbursement.
 	* To receive reimbursement, submit an Expense Report.  Refer to
 	  the Expense Report section below for guidelines.
 == Project Leadership Committee Review
@@ ... / @@ -120,8 +150,8 @@ pre-authorization by Conservancy. @@
 Conservancy aims to balance cost savings with convenience and considers
 flights that are within US$100 of the lowest logical fare to be within
 Policy.  Any flights greater than US$100 over the lowest logical fare
 require written pre-authorization by Conservancy. PLCs shall use FIXME
 as the comparison shopping site for determining the baseline lowest fare.
 require written pre-authorization by Conservancy. PLCs shall use standard
 air fare search sites for determining the baseline lowest fare.
 ==== Reasonable Flights
@@ ... @@
 trip is considered to be a reasonable expense.  All rail transportation
 must be in economy and/or coach class.
-==== Use of Personal Vehicles
+==== Use of Personal Vehiclesw
 When circumstances require Travelers to utilize their personal vehicles
 for Project purposes, they can be reimbursed at the current USA IRS

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