policies Changeset - 0723b8457434 · Conservancy Kallithea

Changeset - 0723b8457434

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Tony Sebro (keynote2k) - 11 years ago 2012-10-17 18:45:38
tony@sfconservancy.org

Added an Easy Reference section.

1 file changed with 33 insertions and 3 deletions:

Travel/conservancy-travel-policy.txt

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Travel/conservancy-travel-policy.txt

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@@ ... @@
 than this one.  Please consult the PLC for your Conservancy project before
 incurring an expenses to ensure you understand what expenses can be
 reimbursed.
 == Easy Reference Guide
 Travelers should adhere to the following guidelines to stay In-Policy.
 * Flights.
 	* Book 14 days in advance.
 	* Air fares within $100 of the lowest fare (using standard
 	  airfare search tools) are In-Policy.  Fares > $750 domestically
 	  and > $1,500 internationally require pre-approval.
 * Hotels.
 	* Hotel fares > the GSA rates are In-Policy.  Visit
           http://www.gsa.gov/perdiem to determine the rate for your
 	  destination.
 * Receipts.  Keep and submit PDFs of the following, as applicable:
 	* Your fare search (i.e., a screen shot)
 	* Your plane/rail ticket (e-confirmation of purchase is sufficient)
 	* Your hotel/lodging receipt
 * Per Diem.
 	* Use your per-diem to cover meals and incidental expenses.
 	* When attending a conference where food is included, Do The Right
 	  Thing and claim a lower per-diem.
 	* Your per-diem is based on GSA guidelines.  Visit
 	  http://www.gsa.gov/perdiem to the determine the rate for your
 	  destination.
 * Reimbursement.
 	* To receive reimbursement, submit an Expense Report.  Refer to
 	  the Expense Report section below for guidelines.
 == Project Leadership Committee Review
 Conservancy foresees the need for periodic reasonable exceptions to
 this Policy.  Persons working on behalf of a specific Project seeking
 an exception to this Policy must petition their PLC to obtain written
@@ ... / @@ -117,14 +147,14 @@ pre-authorization by Conservancy. @@
 ==== Low Fare
 Conservancy aims to balance cost savings with convenience and considers
 flights that are within US$100 of the lowest logical fare to be within
 Policy.  Any flights greater than US$100 over the lowest logical fare
 require written pre-authorization by Conservancy. PLCs shall use FIXME
 as the comparison shopping site for determining the baseline lowest fare.
 require written pre-authorization by Conservancy. PLCs shall use standard
 air fare search sites for determining the baseline lowest fare.
 ==== Reasonable Flights
 Conservancy asks that Travelers allow for flexibility with respect
 to departure times during a desired day of travel, as well as longer
 trips in order to reduce cost.  However, Conservancy does consider
@@ ... / @@ -174,13 +204,13 @@ baggage makes a compact vehicle impractical). @@
 ==== Rail Transportation
 Rail transportation as a means of travel for an authorized Project
 trip is considered to be a reasonable expense.  All rail transportation
 must be in economy and/or coach class.
-==== Use of Personal Vehicles
+==== Use of Personal Vehiclesw
 When circumstances require Travelers to utilize their personal vehicles
 for Project purposes, they can be reimbursed at the current USA IRS
 rate per mile, plus any related parking expenses and toll fees.  Drivers
 are encouraged to find the lowest cost reasonably parking area nearby
 their destination.

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