diff --git a/www/conservancy/static/projects/policies/conflict-of-interest-policy.d477e1b02e2093594db118aaa956da8c93129d58.html b/www/conservancy/static/projects/policies/conflict-of-interest-policy.d477e1b02e2093594db118aaa956da8c93129d58.html index ee5ff50b6a5e46a86ed633a612839cff2d61c570..853437b0100123663f3d0f2548df5cb28c9b1bd5 100644 --- a/www/conservancy/static/projects/policies/conflict-of-interest-policy.d477e1b02e2093594db118aaa956da8c93129d58.html +++ b/www/conservancy/static/projects/policies/conflict-of-interest-policy.d477e1b02e2093594db118aaa956da8c93129d58.html @@ -29,30 +29,30 @@ interests. In particular, the following scenarios are to be identified as conflicts of interest:

Conflict Resolution Procedures for Conservancy Persons

@@ -116,7 +115,7 @@ conflicted Conservancy Person must abstain from, and must not hear nor read the pre-vote discussions of the matter by the Board or Board Committee, except to disclose material facts and to respond to questions. The conflicted Conservancy Person shall not attempt to exert -his or her personal influence with respect to the matter, either at or +their personal influence with respect to the matter, either at or outside the meeting. The Conflicted Person may read minutes and/or logs of the matter’s discussion after voting is complete.

@@ -169,38 +168,38 @@ technical direction (“PLC Persons”). Conservancy understands and expects that many PLC Persons exploit professional skills relating to their Project as individuals by providing developing, consulting, and/or training services. Nonetheless, each PLC Person has a duty -to act in the best interests of his or her Project when making technical +to act in the best interests of their Project when making technical decisions about the Project.

Defining a Conflict of Interest for a PLC Person

In general, PLC Persons should avoid making technical decisions on -matters where his or her personal and/or professional interests are -at odds with his or her Project’s interests. In particular, the following +matters where their personal and/or professional interests are +at odds with their Project’s interests. In particular, the following scenarios are to be identified as conflicts of interest:

Conservancy further notes that a scenario may arise where a PLC Person -(or his or her family member) works for, owns, or otherwise has a +(or their family member) works for, owns, or otherwise has a financial interest in an entity that competes with a second entity involved in a transaction with Conservancy regarding the Project in question. This may or may not result in a conflict of interest, depending @@ -232,7 +231,7 @@ of legitimate Project expenses.

  • Disclosure and Abstention when Conflicted. Each PLC Person -shall disclose to his or her PLC and to Conservancy’s Executive Director +shall disclose to their PLC and to Conservancy’s Executive Director any conflict of interest which he or she may have in any matter pending before the PLC and shall refrain from participation in any decision on such matter.

    @@ -285,7 +284,7 @@ conflicted PLC Person must abstain from, and must not hear nor read the pre-vote discussions of the matter by the PLC or PLC sub-committee, except to disclose material facts and to respond to questions. The conflicted PLC Person shall not attempt to exert -his or her personal influence with respect to the matter, either at or +their personal influence with respect to the matter, either at or outside the meeting. The conflicted PLC Person may read minutes and/or logs of the matter’s discussion after voting is complete.

    • @@ -390,10 +389,10 @@ Persons serve the public interest and are to have a clear understanding of Conservancy’s charitable mission. All decisions made by Conservancy Persons are to be made solely on the basis of a desire to promote the best interests of Conservancy and the public good.

    -

    This Form is to be completed every six months and submitted to the -Chairperson of Conservancy’s Board and to Conservancy’s General Counsel.

    +

    This Form is to be completed every one year and submitted to the +Chairperson of Conservancy’s Board

    Date: __________________________

    -

    Next Form to be completed by (six months from now): __________________

    +

    Next Form to be completed by (one year from now): __________________

    Name: __________________________

    Position (employee/officer/trustee): _________________________________

    I affirm the following:

    @@ -440,12 +439,12 @@ to the best of my knowledge.

    Exhibit B: Project Leadership Committee Conflict Disclosure Form

    Each volunteer, academic and/or industry professional that serves on a Conservancy Member Project’s Project Leadership Committee (PLC) -have a duty to act in the best interests of his or her Project when +have a duty to act in the best interests of their Project when making decisions about the Project’s technical direction. Every committee member must also abide by New York State and USA federal laws associated with non-profit organizational governance.

    Committee members must complete this form annually and submit it to -his or her PLC and to Conservancy’s Executive Director.

    +their PLC and to Conservancy’s Executive Director.

    Date: _____________

    Next Form to be completed by (one year from now): ___________

    Name: ____________________________________