diff --git a/Whistle-Blower/Conservancy-whistle-blower-policy.txt b/Whistle-Blower/Conservancy-whistle-blower-policy.txt new file mode 100644 index 0000000000000000000000000000000000000000..3653e0fef0373bfe9cd9e9cc0aa3d7924300e8ef --- /dev/null +++ b/Whistle-Blower/Conservancy-whistle-blower-policy.txt @@ -0,0 +1,92 @@ +Software Freedom Conservancy Whistleblower Policy + +1 Purpose + +Software Freedom Conservancy (“Conservancy”) intends to adhere to +all laws and regulations that apply to the organization, and the +underlying purpose of this Policy is to support Conservancy's +goal of legal compliance. The support of all directors, officers, +and staff members is necessary to achieving compliance with +various laws and regulations. An employee is protected from +retaliation only if the employee brings the alleged unlawful +activity, policy, or practice to the attention of a Compliance +Contact (currently [FIXME: insert name of Director] and provides +the Compliance Contact with a reasonable opportunity to +investigate and correct the alleged unlawful activity. The +protection described below is only available to employees that +comply with this requirement. + +2 No Retaliation + +Conservancy will not retaliate against an employee who, in good +faith, has made a protest or raised a complaint against some +practice of a Conservancy supervisor, director, officer, or of +another individual or entity with whom Conservancy had a business +relationship, on the basis of a reasonable belief that the +practice is in violation of law or a clear mandate of public +policy. + +Conservancy will not retaliate against an employee who discloses +or threatens to disclose to a supervisor or a public body any +activity, policy, or practice of Conservancy that the employee +reasonably believes is in violation of a law, or a rule, or +regulation mandated pursuant to law or is in violation of a clear +mandate or public policy concerning health, safety, welfare, or +protection of the environment. + +3 Acting In Good Faith + +Anyone filing a complaint concerning a violation or suspected +violation of the ethical and legal standards noted above must act +in good faith and have reasonable grounds for believing the +information disclosed may indicate a violation of such standards. +Any allegations that prove not to be substantiated and which +prove to have been made maliciously or knowingly to be false will +be viewed as a serious disciplinary offense. + +4 Confidentiality + +Violations or suspected violations may be submitted on a +confidential basis by the complainant. Reports of violations or +suspected violations will be kept confidential to the extent +possible, consistent with the need to conduct an adequate +investigation. + +5 Reporting Procedure + +Complaints may be filed by e-mail or in hard copy and may be +submitted to either the Executive Director or to +whistlereport@sfconservancy.org, which will be delivered to the +Compliance Contact. Complaints relating to financial impropriety +should be sent only to the Compliance Contact. The recipient of +the complaint will notify the sender and acknowledge receipt of +the reported violation or suspected violation within five +business days. All reports will be promptly investigated and +appropriate corrective action will be taken if warranted by the +investigation. + +6 Notification + +Conservancy shall distribute this Policy to all employees and +officers for their review. Every Conservancy employee and officer +shall review the policy, and sign an Acknowledgment Form, +attached hereto as Exhibit A. + + + + + Exhibit A: Conservancy Whistleblower Policy Acknowledgment Form + +My signature below indicates my receipt and understanding of the +Software Freedom Conservancy Whistleblower Policy, incorporated +herein by reference. + +I also verify that I have been provided with an opportunity to +ask questions about the Policy. + + + +_____________________________ + + Employee Signature and date +