diff --git a/Travel/conservancy-travel-policy.txt b/Travel/conservancy-travel-policy.txt index fc1940fafce230c4c826d0915501b0540263691a..f560e075bcaf99f497bae2ab68a302dfbb6c22c8 100644 --- a/Travel/conservancy-travel-policy.txt +++ b/Travel/conservancy-travel-policy.txt @@ -47,10 +47,13 @@ reimbursed. Travelers should adhere to the following guidelines to stay In-Policy. * Flights. - * Book 14 days in advance. - * Air fares within $100 of the lowest fare (using standard - airfare search tools) are In-Policy. Fares > $750 domestically - and > $1,500 internationally require Conservancy's pre-approval. + * Book at least 14 days in advance. + * Save a screenshot of a flight search that shows the least expensive fare + available from multiple airlines for the dates you need to travel. + * Fares within $100 of that lowest fare you found are In-Policy, even if + you book on a different site or for different dates. + * Fares over $750 domestically or $1,500 internationally require + Conservancy's pre-approval. * Hotels. * Hotel fares < GSA rates are In-Policy. Visit @@ -270,14 +273,33 @@ pre-authorization by Conservancy. Conservancy aims to balance cost savings with convenience and considers flights that are within US$100 of the lowest logical fare to be within -Policy. Any flights greater than US$100 over the lowest logical fare require -written pre-authorization by Conservancy. PLCs shall use standard air fare -search sites for determining the baseline lowest fare. The PLCs and/or the -traveler must submit the output (such as a screenshot or printout from the -browser) of a online fare search as part of documentation in airfare pricing. -Any widely-recognized airfare search site is acceptable, including sites such -as http://orbitz.com[Orbitz], http://kayak.com[Kayak] or -http://hipmunk.com/[Hipmunk]. +Policy. The lowest logical fare is the least expensive fare available from a +fare search that meets all of these criteria: + + * The search must include fares from multiple airlines. + * The search must cover only the dates of relevant travel. For example, if + you're attending a conference that runs Monday through Friday, the search + must have you arriving no earlier than Sunday, and leaving no later than + Saturday. + * Except as allowed by Policy, the search must not include filters that + might exclude the least expensive fare. For example, you may filter out + flights with two or more connections, since Conservancy does not consider + those reasonable. However, you may not filter out specific airlines, or + flights without WiFi. + +PLCs shall use standard airfare search sites to determine the lowest logical +fare. Any widely-recognized airfare search site that lists results from +multiple airlines is acceptable, including sites such as +http://orbitz.com[Orbitz], http://kayak.com[Kayak] or +http://hipmunk.com/[Hipmunk]. The PLCs and/or the traveler must submit the +output (such as a screenshot or printout from the browser) of a online fare +search as part of documentation in airfare pricing. Make sure the output +shows the least expensive fare available. Travelers may book their tickets +on a different site as long as they used a qualifying fare search site to +determine that the booked flights are within Policy. + +Any flights greater than US$100 over the lowest logical fare require +written pre-authorization by Conservancy. ==== Reasonable Flights