diff --git a/Travel/conservancy-travel-policy.md b/Travel/conservancy-travel-policy.md index 9b1adb6c2c1d8e446f1748b7a23a30563e15f227..17c4e314e79f8860593920fe86535755efd1206e 100644 --- a/Travel/conservancy-travel-policy.md +++ b/Travel/conservancy-travel-policy.md @@ -320,12 +320,19 @@ pre-authorization by Conservancy. #### Low Fare -Conservancy aims to balance cost savings with convenience and considers -flights that are within US$100 of the lowest logical fare to be within -Policy. The lowest logical fare is the least expensive fare available from a -fare search that meets all of these criteria: +Conservancy aims to balance cost savings with time savings and convenience. +Budgets for flights are set based on their travel time compared to the +flight with the lowest available fare. Flights with fares that are within +budget are in-Policy. -* The search must include fares from multiple airlines. +To find the lowest available fare, run a flight search that meets these +criteria, and save the results: + +* The search must include fares from multiple airlines. Any + widely-recognized airfare search site that lists results from multiple + airlines is acceptable, including sites such as + [Orbitz](http://orbitz.com), [Kayak](http://kayak.com) or + [Hipmunk](http://hipmunk.com/). * The search must cover only the dates of relevant travel. For example, if you're attending a conference that runs Monday through Friday, the search @@ -338,19 +345,38 @@ fare search that meets all of these criteria: consider those reasonable. However, you may not filter out specific airlines, or flights without WiFi. -Any widely-recognized airfare search site that lists results from multiple -airlines is acceptable, including sites such as [Orbitz](http://orbitz.com), -[Kayak](http://kayak.com) or [Hipmunk](http://hipmunk.com/). The PLCs and/or -the traveler must submit the output (such as a screenshot or printout from -the browser) of a online fare search as part of documentation in airfare -pricing. Make sure the output shows the least expensive fare available. +Save the results of this search. A PDF printout of the first page of +results from your browser is ideal. A screenshot can work too. Just make +sure the output shows the search criteria and the lowest available fare. +When you send your reimbursement request, attach these results. + +The budget for a flight is set depending on how its cost and travel time +compares to the flight with the lowest available fare. Travel time is +measured from the scheduled departure time of the first flight in the +itinerary to the scheduled landing time of the final flight. We use the +following table to determine the budget: + ++--------------------------------------+------------------------------------+ +| If the travel time for a flight is… | the budget for that flight is… | ++--------------------------------------+------------------------------------+ +| less than three hours shorter than | the lowest available fare + US$100 | +| the flight with the lowest fare | | ++--------------------------------------+------------------------------------+ +| between three and six hours shorter | the lowest available fare + US$200 | ++--------------------------------------+------------------------------------+ +| between six and ten hours shorter | the lowest available fare + US$350 | ++--------------------------------------+------------------------------------+ +| at least ten hours shorter | the lowest available fare + US$600 | ++--------------------------------------+------------------------------------+ + +Any flight with a total cost that is within its corresponding budget is +within Policy. Any flight with a cost over its budget requires written +pre-authorization by Conservancy. + Travelers may book their tickets on different dates or a different site as long as they used a qualifying fare search site to determine that the booked flights are within Policy. -Any flights greater than US$100 over the lowest logical fare require -written pre-authorization by Conservancy. - #### Reasonable Flights Conservancy asks that Travelers allow for flexibility with respect