diff --git a/Travel/conservancy-travel-policy.md b/Travel/conservancy-travel-policy.md index 5203c785b2e5d4e77fdb1327120e440ce08861f7..6fcc99cff3592378960316f5a795771742f17a79 100644 --- a/Travel/conservancy-travel-policy.md +++ b/Travel/conservancy-travel-policy.md @@ -74,26 +74,26 @@ Keep and submit PDFs of the following, as applicable: * Your fare search (i.e., a screen shot) -* Your plane/rail ticket (e-confirmation of purchase is sufficient) +* Your plane and rail tickets (e-confirmation of purchase is sufficient) * Your hotel/lodging invoice ### Per Diem -* Use your per-diem to cover meals and incidental expenses. +* Use your per diem to cover meals and incidental expenses. * Your total per diem allowance follows the rates published for your destination. See the "Rates" section below for details. -* Try to be frugal - GSM per-diem rates are rather generous. +* Try to be frugal: per diem rates are rather generous. * When attending a conference where food is included, Do The Right - Thing and claim a lower per-diem. + Thing and claim a lower per diem. ### Reimbursement -* To receive reimbursement, send hotel and flight/rail receipt, - along with a list of Per Diem days and totals to +* To receive reimbursement, send transportation and hotel receipts, + along with a list of per diem days and totals, to . Refer to the Expense Report section below for details. @@ -142,7 +142,7 @@ the following, in a self contained email (with attachments as necessary), cc'ing your Project Leadership Committee address (PROJECT@sfconservancy.org) for Project approval: -* a brief paragraph explaining what was accomplished for the project +* A brief paragraph explaining what was accomplished for the project during your travel and/or with the funds being reimbursed. This can be informal; it's just for our records to confirm the travel advanced the not-for-profit mission of both Conservancy and the project. @@ -307,7 +307,7 @@ Coach and/or Economy Airfare is the only acceptable class for all flights a valid reason (such as a need for business class due to a documented medical reason) to Conservancy for written approval. Travelers may select their airline of choice (e.g., for the purpose of collecting airline miles -and rewards), provided that the resulting air fare otherwise meets the +and rewards), provided that the resulting fare otherwise meets the requirements of this Policy. Travelers should not book out-of-Policy trips (and thus pay a higher fare) in order to qualify for a mileage upgrade. @@ -473,15 +473,15 @@ conference has provided food, or food is provided in some other form, or the costs the Traveler incurs are lower than this rate, then the Traveler should reasonably reduce their per diem claim. -PLCs and/or Conservancy have the authority to set lower per diems +PLCs and/or Conservancy have the authority to set lower per diem rates than those generated by the calculators above. In those instances, -Travelers will only be able to submit for the lower per diems. +Travelers will only be able to submit for the lower per diem rates. #### Group Meals For groups of Travelers on an In-Policy trip, each Traveler should pay for his/her own meals, seeing as all participants will have an -opportunity to submit for separate per diems after the trip. +opportunity to submit for separate per diem reimbursements after the trip. For clarification purposes, this Policy does not relate to planned group events that include meals and/or refreshments (e.g., a PLC-organized @@ -499,8 +499,8 @@ and Conservancy's mission. #### Meals For Organizational Development -Travelers may occasionally have the need to invite third parties, -e.g., prospective donors, contributors, community members, etc., to +Travelers may occasionally have the need to invite third parties +(e.g., prospective donors, contributors, community members, etc.) to meals in order to further a PLC's technical direction and/or Conservancy's mission. Conservancy recommends that Travelers seek pre-approval from their PLC and/or Conservancy for such meals. @@ -536,7 +536,7 @@ Internet access/wi-fi fees charged by a hotel are reimbursable, provided that they are listed on the hotel/lodging invoice submitted for reimbursement. Other internet access fees (e.g., airport internet services, personal wi-fi hotspots, internet cafes) are not reimbursable -except as incidental expenses to be covered by a Traveler's per-diem. +except as incidental expenses to be covered by a Traveler's per diem. ## Non-reimbursable Expenses