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+# Software Freedom Conservancy Travel and Reimbursable Expense Policy
+
+## Overview
+
+This Travel and Reimbursable Expense Policy ("Policy") applies to all
+Conservancy Member Projects ("Projects") of Software Freedom Conservancy
+("Conservancy") and has been created to memorialize Conservancy's
+reimbursement policies relating to travel and other business expenses
+incurred by Conservancy staff, Project Leadership Committee ("PLC")
+members, and project volunteers while engaged in business on behalf of, or
+at the behest of Conservancy and/or a Project ("Travelers").
+
+This Policy includes an Easy Reference Guide that can be used as a
+template for most of the travel covered under this Policy.  When in doubt,
+refer to the more detailed sections below.
+
+## Purpose
+
+Conservancy must maintain effective control of business-related expenses
+in order to maintain its financial viability and tax exempt status.
+Conservancy and each Project is also accountable to our donors to ensure
+that we manage their contributions wisely and maximize our ability to
+pursue our charitable mission.  As such, Conservancy expects Travelers to
+use good judgment and to claim reimbursement for only those expenses that
+are necessary and reasonable.  Excessive expenses, including but not
+limited to luxury accommodations and services unnecessary for, or unrelated
+to the furtherance of Conservancy's charitable mission are not eligible for
+reimbursement.
+
+Any travel expense that adheres to this Policy is considered In-Policy
+and does not require special approval, so long as the trip itself
+has been approved in writing by Conservancy's Executive Director or
+by a Project's Leadership Committee ("PLC") in a regular and documented
+PLC vote.  Conservancy and/or a PLC can limit allowable travel expenses
+to an amount less than what would otherwise be considered acceptable
+according to this Policy. If so, the smaller budget is the maximum
+allowed expense.
+
+PLC's may, in fact, have their own travel policy that is more restrictive
+than this one.  Please consult the PLC for your Conservancy project before
+incurring an expenses to ensure you understand what expenses can be
+reimbursed.
+
+## Easy Reference Guide
+
+Travelers should adhere to the following guidelines to stay In-Policy.
+
+### Flights
+
+* Before you buy tickets, save a screenshot of a flight search that
+  shows the least expensive fare available from multiple airlines for
+  the dates you need to travel.
+
+* Book at least 14 days in advance.
+
+* Fares within $100 of that lowest fare you found are In-Policy, even if
+  you book on a different site or for different dates.
+
+* Fares over $750 domestically or $1,500 internationally require
+  Conservancy's pre-approval.
+
+### Hotels
+
+* Hotel fares < GSA rates are In-Policy.  Visit
+  <http://www.gsa.gov/perdiem> to determine the rate for your
+  destination.
+
+* Be sure the receipt from your hotel includes the dates of your
+  stay, not just a total.
+
+### Receipts
+
+Keep and submit PDFs of the following, as applicable:
+
+* Your fare search (i.e., a screen shot)
+
+* Your plane/rail ticket (e-confirmation of purchase is sufficient)
+
+* Your hotel/lodging invoice
+
+### Per Diem
+
+* Use your per-diem to cover meals and incidental expenses.
+
+* Your per-diem is based on GSA guidelines.  Visit
+  <http://www.gsa.gov/perdiem> to the determine the per-diem for your
+  destination.
+
+* Try to be frugal - GSM per-diem rates are rather generous.
+
+* When attending a conference where food is included, Do The Right
+  Thing and claim a lower per-diem.
+
+### Reimbursement
+
+* To receive reimbursement, send hotel and flight/rail receipt,
+  along with a list of Per Diem days and totals to
+  <accounting@sfconservancy.org>.  Refer to the Expense Report
+  section below for details.
+
+* Your complete reimbursement request must be submitted to
+  <accounting@sfconservancy.org> within 90 days of the last date of
+  travel.  Untimely requests **will not be reimbursed**.
+
+## Reimbursement Procedure
+
+Note that reimbursements are only processed once per week.  While we usually
+can turn around reimbursements in about two weeks' time, please be advised
+that Conservancy officially does reimbursements on a NET-30 basis, starting
+from the date that complete materials are received.  If this is an issue,
+Conservancy is available to prepurchase expensive items like airline tickets
+on your behalf, so that you don't need to be reimbursed.
+
+If you seek to be reimbursed for Conservancy Project expenses, please send
+the following, in a self contained email (with attachments as necessary),
+cc'ing your Project Leadership Committee address (PROJECT@sfconservancy.org)
+for Project approval:
+
+* a brief paragraph explaining what was accomplished for the project
+  during your travel and/or with the funds being reimbursed.  This can
+  be informal; it's just for our records to confirm the travel advanced
+  the not-for-profit mission of both Conservancy and the project.
+
+* A brief report listing the items to be reimbursed.
+
+* Full receipt(s) for everything, unless the travel policy does not
+  require receipts (e.g., for per diem expenses).
+
+  If your receipts are in a different currency than your preferred one
+  for reimbursement, include documentation of the rate conversion (e.g., a
+  redacted credit card statement in your preferred currency).  Otherwise,
+  Conservancy will use the prevailing rate for the date of the expense for
+  conversion.
+
+  Please verify that the receipts that you submit are within the attached
+  travel policy requirements.  Note, however, that your Project Leadership
+  Committee may have set a stricter budget than what the general
+  Conservancy policy allows.
+
+* How you'd liked to be reimbursed. The four payment options, in order of
+  Conservancy's preference, are:
+
+  * PayPal.  For this, we need (a) the email address that is registered to
+    the PayPal account that will receive reimbursement and (b) the preferred
+    currency.  (Please verify that PayPal supports transactions in
+    [your preferred currency before choosing one](https://www.paypal.com/cgi-bin/webscr?cmd=p/sell/mc/mc_intro-outside).)
+    Note that sometimes PayPal charges fees.  Usually we're taking funds
+    from our PayPal balance, which means no fees appear on our side, but
+    they may appear on yours.  In our experience, USA PayPal account holders
+    physically in the USA are not typically charged fees; but we do advise
+    you to check PayPal's fee schedule before choosing this method.
+
+      NOTE: Typically, when choosing PayPal as a payment option, amounts owed
+            in USD will be paid in USD, regardless of your preferred currency
+            selection.
+
+  * Issue you a check in USD from a USA bank, sent to you via post.
+    For this option, I just need your postal address.
+
+  * Wire the amount in your local currency to your bank account in your
+    country.  For this option, I need as much of the following information
+    as it's possible for you to collect.
+
+      **Required information**
+
+      * Full Name of the Account Holder
+
+      * Full Address of the Account Holder
+
+      * Account Number
+
+      * Preferred Currency
+
+      * Bank Name
+
+      * Bank Address
+
+      * Bank ACH or ABA routing number (for banks in the US);
+        or SWIFT and/or BIC code (for banks outside the US)
+
+      **Additional required information by country**
+
+      * All countries inside the EU: IBAN
+
+      * Australia: BSB or "Bank Code"
+
+      * Brazil: IABN; Tax ID of the Account Holder (your 14-digit CNPJ
+          or 11-digit CPF); Phone Number of the Account Holder;
+          and Bank Agency Code
+
+      * Colombia: Tax ID of the Account Holder; and Phone Number
+          of the Account Holder
+
+      * India: IFSC Code
+
+      * Kenya: The name of the local branch of your bank where you hold your
+          account
+
+      * Qatar: IBAN
+
+      * Russian Federation: Beneficiary INN; Patronymic Name of Beneficiary;
+          and VAT/VO Code of Beneficiary Bank
+
+      * Ukraine: BSB or "Bank Code"; Tax ID of the Account Holder;
+          and Phone Number of the Account Holder
+
+      * United States: Phone Number of the Account Holder
+
+      **Additional information we can use**
+
+      Banks outside the US will often designate a Correspondent Bank when
+      receiving funds from the US.  If you can give us the Correspondent
+      Bank Name and ACH, we can specify that in the wire.  Your bank will
+      usually take the fewest fees when receiving wires from its
+      Correspondent Bank, so this will mean the most money for you.
+
+  * A check in your local currency, sent to you via post. For this option, we
+    just need your postal address and what currency you want. Note that this
+    is a more involved option to process and will usually take at least 30
+    days to issue payment.  We do not recommend this method.  Please choose
+    it only if you absolutely cannot receive a wire transfer for some reason.
+
+Project Leadership Committees: when you see emails of this nature, please
+be sure to have your designated Representative review the materials and
+send an approval message to Conservancy.
+
+## Project Leadership Committee Review
+
+Conservancy foresees the need for periodic reasonable exceptions to
+this Policy.  Persons working on behalf of a specific Project seeking
+an exception to this Policy must petition their PLC to obtain written
+approval from Conservancy authorizing the exception.  Persons working
+directly on behalf of Conservancy seeking an exception to the
+Policy must obtain written approval from Conservancy authorizing the
+exception.
+
+PLCs are responsible for creating procedures for requesting exceptions,
+and submitting to Conservancy reimbursement requests associated with
+their respective Projects.  PLCs are also responsible for making available
+a list of required response times for inquiries, including but not
+limited to, the following two cases
+
+* a specific number of days to respond to regular reimbursement requests,
+and
+
+* a specific number of days to respond to pre-authorization requests.
+
+PLCs are also responsible for monitoring the available balance in their
+Project Fund, and for granting or refusing approval for travel expense
+requests based on an assessment of the funds available and of any
+outstanding contracts payable.  PLCs are not to approve travel expense
+requests when their Project does not have sufficient funds to cover the
+expense.  If a PLC has any questions regarding whether their Project has
+sufficient funds to cover a Traveler's expense request, the PLC should
+contact Conservancy.
+
+## Transportation
+
+### Overall transportation Cost
+
+Domestic transportation costs greater than US$750 requires Conservancy
+approval prior to booking, even if all other Policy conditions have been
+met.  International transportation costs greater than US$1,650 requires
+Conservancy approval prior to booking, even if all other Policy conditions
+have been met.
+
+### Advance Purchase
+
+Tickets for travel by air or rail (excluding commuter train and subway)
+should be booked at least 14 days in advance; any travel booked less than
+14 days in advance requires written pre-authorization by Conservancy.
+Tickets for travel by air or rail beyond 365 days in advance also require
+written pre-authorization by Conservancy.
+
+### Air Travel
+
+#### Class of Service
+
+Coach and/or Economy Airfare is the only acceptable class for all flights
+(domestic and international) unless a PLC provides a special exception and
+a valid reason (such as a need for business class due to a documented
+medical reason) to Conservancy for written approval.  Travelers may select
+their airline of choice (e.g., for the purpose of collecting airline miles
+and rewards), provided that the resulting air fare otherwise meets the
+requirements of this Policy.  Travelers should not book out-of-Policy trips
+(and thus pay a higher fare) in order to qualify for a mileage upgrade.
+
+#### Advance Purchase
+
+Air travel should be booked at least 14 days in advance; any travel booked
+less than 14 days in advance requires written pre-authorization by
+Conservancy.  Flights beyond 365 days in advance also require written
+pre-authorization by Conservancy.
+
+#### Low Fare
+
+Conservancy aims to balance cost savings with convenience and considers
+flights that are within US$100 of the lowest logical fare to be within
+Policy.  The lowest logical fare is the least expensive fare available from a
+fare search that meets all of these criteria:
+
+* The search must include fares from multiple airlines.
+
+* The search must cover only the dates of relevant travel.  For example, if
+  you're attending a conference that runs Monday through Friday, the search
+  must have you arriving no earlier than Sunday, and leaving no later than
+  Saturday.
+
+* Except as allowed by Policy, the search must not use filters that might
+  exclude the least expensive fare.  For example, you may filter out
+  flights with two or more connections, since Conservancy does not
+  consider those reasonable.  However, you may not filter out specific
+  airlines, or flights without WiFi.
+
+Any widely-recognized airfare search site that lists results from multiple
+airlines is acceptable, including sites such as [Orbitz](http://orbitz.com),
+[Kayak](http://kayak.com) or [Hipmunk](http://hipmunk.com/).  The PLCs and/or
+the traveler must submit the output (such as a screenshot or printout from
+the browser) of a online fare search as part of documentation in airfare
+pricing.  Make sure the output shows the least expensive fare available.
+Travelers may book their tickets on different dates or a different site as
+long as they used a qualifying fare search site to determine that the
+booked flights are within Policy.
+
+Any flights greater than US$100 over the lowest logical fare require
+written pre-authorization by Conservancy.
+
+#### Reasonable Flights
+
+Conservancy asks that Travelers allow for flexibility with respect
+to departure times during a desired day of travel, as well as longer
+trips in order to reduce cost.  However, Conservancy does consider
+flights with two or more connections as unreasonable and does not
+expect Travelers to consider those flight options to be reasonable.
+
+#### Excess Baggage
+
+Should a team member travel on an airline that charges for a single piece
+of checked baggage, such a baggage expense is eligible for reimbursement.
+Team members are responsible for charges on any baggage beyond a single
+piece, unless that additional baggage is materials specifically related to
+the Project's and Conservancy's mission (i.e., bringing t-shirts and other
+promotional materials to an event).
+
+#### Out-of-Policy Bookings
+
+All air travel not adhering to the above Policies are considered Out-of-Policy
+and require written pre-authorization by Conservancy's Executive Director.
+
+#### Cancellation Fees
+
+Cancellation fees and other penalties incurred result of a change
+of plans are reimbursable at Conservancy's discretion.  In general,
+Conservancy shall reimburse such fees if the Traveler can submit a
+valid reason for the change of plans.  Acceptable reasons include Conservancy
+and/or the PLC canceling or altering the trip or unexpected delays
+in flight connections.  In instances where these fees are incurred
+without adequate explanation, Conservancy reserves the right to refuse
+to reimburse the cost of the fees.
+
+### Other Transportation
+
+#### Ground Transportation
+
+Ground transportation necessary as part of authorized Project trips
+is considered to be a reasonable expense.   Public ground transportation,
+such as taxis, shuttles, buses and municipal transit, are generally
+the most cost-effective options and are the standard for eligible
+ground transportation reimbursements.  All car rentals require pre-authorization
+by the PLC or by Conservancy's Executive Director.  When car rentals
+have been pre-approved, the rental of compact cars is encouraged;
+mid-size vehicles are authorized when necessary (e.g., when compact-sized
+vehicles are not available or the number of passengers or volume of
+baggage makes a compact vehicle impractical).
+
+#### Rail Transportation
+
+Rail transportation as a means of travel for an authorized Project
+trip is considered to be a reasonable expense.  All rail transportation
+must be in economy and/or coach class.
+
+#### Use of Personal Vehicles
+
+When circumstances require Travelers to utilize their personal vehicles
+for Project purposes, they can be reimbursed at the current USA IRS
+rate per mile, plus any related parking expenses and toll fees.  Drivers
+are encouraged to find the lowest cost parking area reasonably near
+their destination.
+
+## Lodging
+
+Travelers are expected to be cost-conscious and prudent when booking
+lodging for approved trips, and to verify that rates are within the
+established per-diem rates for the geographic area of travel.
+
+If the cost per-diem of lodging chosen by the Traveler and/or the PLC
+exceeds the
+[United States General Services Administration's Per Diem calculator](http://www.gsa.gov/perdiem)'s
+"Max lodging" column and/or
+[United States Department of State's "Foreign Per Diem Rates by Location" calculator](http://aoprals.state.gov/web920/per_diem.asp)'s
+"Maximum Lodging Rate column" for the given location (per Traveler), the
+Traveler and/or the PLC **must** obtain written pre-approval from
+Conservancy and the PLC before booking the hotel.  If written pre-approval
+is not sought or is not granted, Conservancy will only reimburse up to the
+amount in the rate table above.
+
+Lodging documentation submitted as part of a reimbursement request must
+include a copy of the hotel invoice detailing all charges (credit card
+receipts **alone** are unacceptable).  In particular, since Conservancy only
+reimburses for room charges (plus relevant taxes and fees) for the necessary
+travel dates, the receipt from the hotel must clearly show the dates of stay,
+and separately list room charges and any food or service charges.
+Conservancy will not reimburse Travelers for any costs associated with an
+upgrade of room accommodations.
+
+In some cases, Conservancy, upon consultation with the PLC, may decide to
+book lodging on behalf of Travelers.  In this case, Conservancy-booked
+lodging is always considered In-Policy.
+
+## Other Reimbursable Expenses
+
+Conservancy will reimburse persons for Project-related expenses that
+are incurred while traveling on approved Project business and/or approved
+Conservancy business. Only necessary, ordinary and reasonable expenses
+are eligible for reimbursement, and only those categories of expenses
+listed in this document qualify.
+
+### Meals and Incidental Expenses
+
+#### Overview
+
+Travelers can submit for a per diem for meals and incidental expenses for
+every day of a trip devoted to Project- and/or Conservancy-related mission
+work, including the day(s) of travel itself.  Maximum per diem rates for
+travel within the United States shall be based on the
+[United States General Services Administration's Per Diem calculator](http://www.gsa.gov/perdiem),
+using the ZIP code of the travel destination.  For example, a Traveler based
+in Palo Alto, CA heading to a conference in Atlanta, GA (with a layover in
+Dallas, TX each way) will use the ZIP code of the destination in Atlanta to
+calculate the maximum per diem for the entire trip, including days of
+travel.
+
+Maximum per diem rates for locations outside of the United States shall be
+based on the
+[United States Department of State's "Foreign Per Diem Rates by Location" calculator](http://aoprals.state.gov/web920/per_diem.asp)'s
+"Meals & Incidental Expenses" (M&IE) column, using the name of a listed city
+closest to the travel destination.  For example, a Traveler based in Palo
+Alto heading to a conference in London, England (with a layover in New York
+City) has a maximum per diem of the M&IE per diem listed London for the
+entire trip, including days of travel.
+
+These per diem rates are the maximum daily rate Travelers can claim.  If a
+conference has provided food, or food is provided in some other form, or
+the costs the Traveler incurs are lower than this rate, then the Traveler
+should reasonably reduce their per diem claim.
+In addition, Conservancy generally encourages Travelers to be conservative with per
+diem submissions, and consider asking for less if the full per diem
+amounts allowed were not used during travel.
+
+PLCs and/or Conservancy have the authority to set lower per diems
+than those generated by the calculators above.  In those instances,
+Travelers will only be able to submit for the lower per diems.
+
+#### Group Meals
+
+For groups of Travelers on an In-Policy trip, each Traveler should
+pay for his/her own meals, seeing as all participants will have an
+opportunity to submit for separate per diems after the trip.
+
+For clarification purposes, this Policy does not relate to planned
+group events that include meals and/or refreshments (e.g., a PLC-organized
+conference that includes lunch for all attendees).  Further, PLCs and/or
+Conservancy retain the right to allocate a separate budget for anticipated
+large group meals beyond the individual per diem limits of each Traveler,
+provided that they are within the PLC's technical objectives and/or
+Conservancy's mission.  Travelers anticipating a need to cover such
+a large group meal should seek pre-approval from his/her PLC and/or Conservancy
+for such expenses before the trip.
+
+For any such group meal, Conservancy will require a written paragraph
+summary of the meeting, indicating what was accomplished for the Project's
+and Conservancy's mission.
+
+#### Meals For Organizational Development
+
+Travelers may occasionally have the need to invite third parties,
+e.g., prospective donors, contributors, community members, etc., to
+meals in order to further a PLC's technical direction and/or Conservancy's
+mission.  Conservancy recommends that Travelers seek pre-approval from
+their PLC and/or Conservancy for such meals.
+
+For any such organizational development meal, Conservancy will require a
+written paragraph summary of the meeting, indicating what was accomplished
+for the Project's and Conservancy's mission.
+
+#### Phone Call Charges Part of Per Diem
+
+Charges for personal phone calls (e.g., made from a hotel, or via
+a mobile phone in international travel) are not reimbursable as an
+expense separate from the allocated per diem.
+
+#### Currency Conversion Charges Part of Per Diem
+
+Any fees associated with currency conversion are not reimbursable as an
+expense separate from the allocated per diem.
+
+### Conference Registration Fees
+
+Conservancy will reimburse conference registration fees up to $100 per day
+for Travelers on approved Project business and/or approved Conservancy
+business.  For example, a $250 registration fee for a 3-day conference is
+In-Policy; however, a $225 registration fee for a 2-day conference is not.
+
+Travelers seeking reimbursement for registration fees that exceed $100 per
+day must obtain prior approval from Conservancy's Executive Director.
+
+### Internet Access
+
+Internet access/wi-fi fees charged by a hotel are reimbursable, provided
+that they are listed on the hotel/lodging invoice submitted for
+reimbursement.  Other internet access fees (e.g., airport internet
+services, personal wi-fi hotspots, internet cafes) are not reimbursable
+except as incidental expenses to be covered by a Traveler's per-diem.
+
+## Additional Days of Travel
+
+Travelers often seek to add extra days before or after an approved trip
+(e.g., the weekend before a conference). A Traveler may seek approval for
+the expenses associated with an extended stay prior to booking the trip,
+provided that the additional days are solely to enable a Traveler to
+conduct work within the PLC's objectives and Conservancy's charitable
+mission, or to get a particular airfare that **reduces** the overall cost of
+the trip.  Travelers may seek approval to book travel itineraries that
+include extra days for personal reasons, so long as the cost of the flight
+meets the other requirements of this Policy.  Other expenses incurred
+during extra personal days beyond transportation costs are not reimbursable.
+
+## Non-reimbursable Expenses
+
+Non-reimbursable expenses are identified throughout this policy.  The
+following items are typically non-reimbursable expenses:
+
+* Partner, spouse, and/or companion travel
+
+* First class travel (unless medically necessary)
+
+* Upgrades to air travel, car rentals, or hotel rooms
+
+* Purchase of clothing, luggage, toiletries and other miscellaneous
+personal items
+
+* Supplemental travel or car rental insurance
+
+* Fines, penalties, or legal fees
+
+* Personal entertainment or recreational expenses beyond the allotted per
+diem
+
+Travelers are permitted to pay for their own upgrades, or use bonus
+programs to upgrade Conservancy-reimbursed expenses.  However, Travelers
+must ensure that Conservancy does not receive nor reimburse any charges
+for any such transaction.
+
+## Satisfaction of IRS Requirements
+
+Reimbursed travel expenses are subject to examination by the USA Internal
+Revenue Service (IRS).  Travelers are responsible for retaining documentary
+evidence that all expenses are strictly for Project- and/or
+Conservancy-related purposes, not personal in nature, and therefore not
+includable as taxable income to the Traveler.  Receipts are required for
+all expenses, no matter the amount.
+
+## Currency Exchange Rates
+
+Expenses incurred in foreign currencies will be converted to US dollars
+based on the exchange rate on the date of incursion.  The currency exchange
+rate of record shall be done using
+[The Bank of Canada 10-year currency converter](http://www.bankofcanada.ca/rates/exchange/10-year-converter/).
+
+## Approvals
+
+Travelers traveling on behalf of a Project must seek approvals and
+submit expense reports to their PLC.  PLCs are to review those expense
+reports and pass them along to Conservancy's Executive Director for
+final approval and reimbursement.
+
+Travelers traveling on behalf of Conservancy must seek approvals and
+submit expense reports to Conservancy's Executive Director.  Conservancy
+staff must seek approvals and submit expense reports to Conservancy's
+Treasurer or to another Conservancy Board Member designated by Conservancy's
+Board.
+
+## Expense Reporting
+
+Travelers seeking reimbursement must submit an expense report to the
+appropriate channel with the following information:
+
+* Name of Traveler
+
+* Brief description of trip and trip's purpose (e.g., "August 2011
+trip to XYZ conference for ABC project, served as planning committee
+member"; "Feb. '12 FOO hackfest in Portland, OR; contributed code")
+
+* A brief paragraph explaining what was accomplished for the project
+during your travel.
+
+* Number of days traveled (with documentary evidence, e.g., conference
+itinerary, etc.) and associated per diem
+
+* List of expenses not covered by per diem (e.g., transportation, lodging)
+with substantiating receipts (or scans of receipts).
+
+  In the event that it is impractical to obtain a required receipt and/or if
+  such receipt has been inadvertently destroyed or lost, the Traveler should
+  furnish a written statement to that effect, as well as an explanation of
+  the expenditure involved.  When possible, secondary documentation (such as
+  a redacted credit card bill) should be provided instead of the
+  lost/destroyed receipt.
+
+Any expense without a substantiated receipt and/or a supporting written
+statement will not be reimbursed.
+
+Conservancy requests that all expense reports be submitted within two
+weeks of travel.  Expense reports filed more than 90 days after expenses
+are incurred **will not be reimbursed**.
+
+Reimbursements are paid by Conservancy on a NET-30 basis, from the
+date of receipt by Conservancy of the fully complete report and supporting
+documentation for the travel.
+
+## Consequences of Policy Violations
+
+Failure to comply with this policy may result in the denial of, or delay
+in payment for, reimbursement requests.
+
+## Policy Changes
+
+The Conservancy reserves the right to change any terms of this Policy
+from time to time. The Policy of record shall be the Policy most recently
+distributed by the Conservancy. 
+