diff --git a/Travel/Conservancy-Travel-Policy.tex b/Travel/Conservancy-Travel-Policy.tex
index 63a058df932779a73c9521a792a9776b63f85bd3..4ea854591b40bf96c9bb4b8ef2794e91e0e9b50d 100644
--- a/Travel/Conservancy-Travel-Policy.tex
+++ b/Travel/Conservancy-Travel-Policy.tex
@@ -16,8 +16,9 @@ This Travel and Reimbursable Expense Policy (``Policy'') applies
 to all Conservancy Member Projects (``Projects'') of Software Freedom
 Conservancy (``Conservancy'') and has been created to memorialize
 Conservancy's reimbursement policies relating to travel and other
-business expenses incurred by employees, project volunteers, and while
-engaged in business on behalf of, or at the behest Conservancy or
+business expenses incurred by Conservancy staff, Project Leadership
+Committee (``PLC'') members, and project volunteers while engaged
+in business on behalf of, or at the behest of Conservancy and/or a
 Project (``Travelers''). 
 
 Conservancy must maintain effective control of business�-related expenses
@@ -54,7 +55,7 @@ their respective Projects. PLCs are also responsible for making available
 a list of required response times for inquiries, including but not
 limited to, the following two cases: a specific number of days to
 respond to regular reimbursement requests, and a specific number of
-days to respond to preauthorization requests. 
+days to respond to pre-authorization requests. 
 
 
 \section{Air Travel}
@@ -84,9 +85,9 @@ upgrade.
 \subsection{Advance Purchase }
 
 Travel should be booked at least 14 days in advance; any travel booked
-less than 14 days in advance requires written preauthorization by
+less than 14 days in advance requires written pre-authorization by
 Conservancy. Flights beyond 365 days in advance also require written
-preauthorization by Conservancy. 
+pre-authorization by Conservancy. 
 
 
 \subsection{Low Fare}
@@ -133,7 +134,7 @@ piece.
 \subsection{Out-of-Policy Bookings }
 
 All air travel not adhering to the above Policies are considered Out-of-Policy
-and require written preauthorization by Conservancy's Executive Director.
+and require written pre-authorization by Conservancy's Executive Director.
 
 
 \subsection{Cancellation Fees}
@@ -172,78 +173,69 @@ reimburse travelers for any costs associated with an upgrade of room
 accommodations. 
 
 
-\subsection{Meals \& Incidental Expenses}
+\subsection{Meals and Incidental Expenses}
 
 
-\subsubsection{Overview. }
+\subsubsection{Overview}
 
-Travelers can submit for reimbursement receipts for meals and incidental
-expenses for every day of a trip devoted to PLC- and/or Conservancy-related
-mission work, including the day(s) of travel itself. Expenses shall
-be reimbursed up to a ``per diem'' limit. Per diem limits within
-the United States shall be based on the United States General Services
-Administration's Per Diem calculator (www.gsa.gov/perdiem), using
-the ZIP code of the travel destination. For example, a traveler based
-in Pao Alto, CA heading to a conference in Atlanta, GA (with a layover
-in Dallas, TX each way) will use the ZIP code of the destination in
-Atlanta to calculate the per diem for the entire trip, including days
-of travel. Per diem rates for locations outside of the United States
-shall be based on the United States Department of State's ``Foreign
-Per Diem Rates by Location'' calculator's ``Meals \& Incidental
-Expenses'' (M\&IE) column (http://aoprals.state.gov/web920/per\_diem.asp),
+Travelers can submit for a per diem for meals and incidental expenses
+for every day of a trip devoted to PLC- and/or Conservancy-related
+mission work, including the day(s) of travel itself. Maximum per diem
+rates for travel within the United States shall be based on the United
+States General Services Administration's Per Diem calculator (www.gsa.gov/perdiem),
+using the ZIP code of the travel destination. For example, a traveler
+based in Pao Alto, CA heading to a conference in Atlanta, GA (with
+a layover in Dallas, TX each way) will use the ZIP code of the destination
+in Atlanta to calculate the maximum per diem for the entire trip,
+including days of travel. Maximum per diem rates for locations outside
+of the United States shall be based on the United States Department
+of State's ``Foreign Per Diem Rates by Location'' calculator's ``Meals
+\& Incidental Expenses'' (M\&IE) column (http://aoprals.state.gov/web920/per\_diem.asp),
 using the name of a listed city closest to the travel destination.
 For example, a traveler based in Pao Alto heading to a conference
-in London, England (with a layover in New York City) will use an M\&IE
-per diem for London for the entire trip, including days of travel. 
-
-
-\subsubsection{Group Meals}
-
-For groups of travelers on an In-Policy trip, a single traveler can
-submit for reimbursement a receipt for a group meal. To do so, that
-traveler must include the names of the other travelers who participated
-the meal in his/her expense report, and the average cost of each meal
-will be applied towards the per diem limit for each traveler. Travelers
-may not submit for reimbursement the cost of meals and incidental
-expenses for third parties not traveling at the behest of the PLC
-and/or Conservancy (e.g., friends, contacts met at a conference, etc.)
-unless the purpose of the meal is within the PLC's technical objective
-and/or Conservancy's mission. However, even reimbursable meals within
-third parties are subject to the traveler's calculated per diem limit.
-As an example, a traveler may expense a lunch with a contact met at
-a conference to discuss trending issues relating to free software.
-The expense of both meals would be reimbursable up to the limits of
-the traveler's per diem. In contrast, if that same traveler had dinner
-with an old college friend in town to catch up, only the traveler's
-meal would be reimbursable. The college friend's meal would not be
-reimbursable, even if the traveler's daily meals and incidental expenses
-were otherwise under his/her per diem limit. 
-
-PLCs and/or Conservancy retain the right to allocate a separate budget
-for anticipated large group meals beyond the individual per diem limits
-of each traveler, provided that they are wtihin the PLC's technical
-objectives and/or Conservancy's mission. Travelers anticipating a
-need to cover such a large group meal may seek pre-approval from his/her
-PLC and/or Conservancy for such expenses before the trip. If pre-approval
-is granted, the expenses of the large group meal will not be counted
-toward the individual per diem limits of any participants traveling
-on behalf of his/her PLC and/or Conservancy.
-
-
-\subsubsection{No Entitlement to Balance of Per Diem}
-
-Travelers who submit for reimbursement receipts that total up to less
-than the available per diem for their location shall not be entitled
-to the balance of the per diem as a pay out. Travelers who book itineraries
-that include extra days for personal reasons will not be allotted
-a per diem for the additional days. 
+in London, England (with a layover in New York City) has a maximum
+per diem of the M\&IE per diem listed London for the entire trip,
+including days of travel. 
+
+Conservancy encourages travelers to be conservative with their per
+diem submissions. 
+
+PLCs and/or Conservancy have the authority to set lower per diems
+than those generated by the calculators above. In those instances,
+travelers will only be able to submit for the lower per diems. 
+
+
+\subsubsection{Group Meals }
+
+For groups of travelers on an In-Policy trip, each traveler should
+pay for his/her own meals, seeing as all participants will have an
+opportunity to submit for separate per diems after the trip. 
+
+For clarification purposes, this Policy does not relate to planned
+group events that include meals and/or refreshments (e.g., a PLC-organized
+conference that includes lunch for all attendees). Further, PLCs and/or
+Conservancy retain the right to allocate a separate budget for anticipated
+large group meals beyond the individual per diem limits of each traveler,
+provided that they are within the PLC's technical objectives and/or
+Conservancy's mission. Travelers anticipating a need to cover such
+a large group meal may seek pre-approval from his/her PLC and/or Conservancy
+for such expenses before the trip. 
+
+
+\subsubsection{Meals For Organizational Development}
+
+Travelers may occasionally have the need to invite third parties,
+e.g., prospective donors, contributors, community members, etc., to
+meals in order to further a PLC's technical direction and/or Conservancy's
+mission. Conservancy recommends that travelers seek pre-approval from
+their PLC and/or Conservancy for such meals. 
 
 
 \subsubsection{Phone Call Charges Part of Per Diem}
 
 Charges for personal phone calls (e.g., made from a hotel, or via
-a mobile phone in international travel) are reimbursable, and count
-towards a traveler's per diem. 
+a mobile phone in international travel) are not reimbursable as an
+expense separate from the allocated per diem. 
 
 
 \subsection{Ground Transportation }
@@ -251,7 +243,7 @@ towards a traveler's per diem.
 Ground transportation necessary as part of authorized Project trips
 is considered to be a reasonable expense. Public ground transportation,
 such as taxis, shuttles, buses and municipal transit, are generally
-the most cost-eff�ective options and are the standard for eligible
+the most cost-effective options and are the standard for eligible
 ground transportation reimbursements. All car rentals require pre-authorization
 by the PLC or by Conservancy's Executive Director. When car rentals
 have been pre�-approved, the rental of compact cars is encouraged;
@@ -286,7 +278,7 @@ following items are typically non-reimbursable expenses:
 personal items 
 \item Supplemental travel or car rental insurance
 \item Fines, penalties, or legal fees
-\item Personal entertainment or recreational expenses beyond the alotted
+\item Personal entertainment or recreational expenses beyond the allotted
 per diem
 \end{itemize}
 
@@ -294,10 +286,10 @@ per diem
 
 Reimbursed travel expenses are subject to examination by the Internal
 Revenue Service (IRS). Travelers are responsible for retaining documentary
-evidence that all expenses are strictly for Project-related purposes,
-not personal in nature, and therefor not includable as taxable income
-to the traveler. Receipts are required for all expenses, no matter
-the amount.
+evidence that all expenses are strictly for Project- and/or Conservancy-related
+purposes, not personal in nature, and therefore not includable as
+taxable income to the traveler. Receipts are required for all expenses,
+no matter the amount.
 
 
 \section{Currency Exchange Rates }
@@ -307,22 +299,41 @@ based on the exchange rate on the date of incursion. The currency
 exchange rate of record shall be the one posted at Oanda.com. 
 
 
+\section{Approvals}
+
+Travelers traveling on behalf of a Project must seek approvals and
+submit expense reports to their PLC. PLCs are to review those expense
+reports and pass them along to Conservancy's Executive Director for
+final approval and reimbursement. 
+
+Travelers traveling on behalf of Conservancy must seek approvals and
+submit expense reports to Conservancy's Executive Director. Conservancy
+staff must seek approvals and submit expense reports to Conservancy's
+Treasurer or to another Conservancy Board Member designated by Conservancy's
+Board. 
+
+
 \section{Expense Reporting}
 
-Travelers seeking reimbursement must submit an expense report to Conservancy
-with the following information:
+Travelers seeking reimbursement must submit an expense report to the
+appropriate channel with the following information:
 \begin{itemize}
 \item Name of traveler 
 \item Brief description of trip and trip's purpose (e.g., ``August 2011
 trip to XYZ conference for ABC project, served as planning committee
 member''; ``Feb. '12 FOO hackfest in Portland, OR; contributed code'')
-\item Itemized list of expenses
-\item Receipts (or scans of receipts) to substantiate each expense
+\item Number of days traveled (with documentary evidence, e.g., conference
+itinerary, etc.) and associated per diem
+\item List of expenses not covered by per diem (e.g., transportation, lodging)
+with substantiating receipts (or scans of receipts) 
+
+\begin{itemize}
 \item In the event that it is impractical to obtain a required receipt or
 if such receipt has been inadvertently destroyed, the traveler should
 furnish a written statement to that effect, as well as an explanation
 of the expenditure involved
 \end{itemize}
+\end{itemize}
 Any expense without a substantiated receipt and/or a supporting written
 statement will not be reimbursed. 
 
