diff --git a/Document-Retention/Conservancy-Document-Retention-Policy.lyx b/Document-Retention/Conservancy-Document-Retention-Policy.lyx
deleted file mode 100644
index d7093999c42bb513548ffe52995727ff83a3f974..0000000000000000000000000000000000000000
--- a/Document-Retention/Conservancy-Document-Retention-Policy.lyx
+++ /dev/null
@@ -1,445 +0,0 @@
-#LyX 2.0 created this file. For more info see http://www.lyx.org/
-\lyxformat 413
-\begin_document
-\begin_header
-\textclass article
-\use_default_options true
-\maintain_unincluded_children false
-\language english
-\language_package default
-\inputencoding auto
-\fontencoding global
-\font_roman default
-\font_sans default
-\font_typewriter default
-\font_default_family default
-\use_non_tex_fonts false
-\font_sc false
-\font_osf false
-\font_sf_scale 100
-\font_tt_scale 100
-
-\graphics default
-\default_output_format default
-\output_sync 0
-\bibtex_command default
-\index_command default
-\paperfontsize default
-\use_hyperref false
-\papersize default
-\use_geometry false
-\use_amsmath 1
-\use_esint 1
-\use_mhchem 1
-\use_mathdots 1
-\cite_engine basic
-\use_bibtopic false
-\use_indices false
-\paperorientation portrait
-\suppress_date false
-\use_refstyle 1
-\index Index
-\shortcut idx
-\color #008000
-\end_index
-\secnumdepth 3
-\tocdepth 3
-\paragraph_separation indent
-\paragraph_indentation default
-\quotes_language english
-\papercolumns 1
-\papersides 1
-\paperpagestyle default
-\tracking_changes false
-\output_changes false
-\html_math_output 0
-\html_css_as_file 0
-\html_be_strict false
-\end_header
-
-\begin_body
-
-\begin_layout Title
-Software Freedom Conservancy Document Retention Policy
-\end_layout
-
-\begin_layout Section
-Purpose
-\end_layout
-
-\begin_layout Standard
-Software Freedom Conservancy (
-\begin_inset Quotes eld
-\end_inset
-
-Conservancy
-\begin_inset Quotes erd
-\end_inset
-
-) has adopted a document retention and destruction policy (
-\begin_inset Quotes eld
-\end_inset
-
-Policy
-\begin_inset Quotes erd
-\end_inset
-
-) in order to define the record retention responsibilities of Conservancy
- officers, staff, and board members for maintaining and documenting the
- storage and destruction of Conservancy's documents and records.
-\end_layout
-
-\begin_layout Section
-General Guidelines
-\end_layout
-
-\begin_layout Standard
-Records should not be kept if they are no longer needed for the operation
- of the business or required by law.
- Unnecessary records should be eliminated from the files.
- The cost of maintaining records is an expense which can grow unreasonably
- if good housekeeping is not performed.
- A mass of records also makes it more difficult to find pertinent records.
-\end_layout
-
-\begin_layout Standard
-From time to time, Conservancy may establish retention or destruction policies
- or schedules for additional categories of records in order to ensure legal
- compliance, and also to accomplish other objectives, such as cost management.
- Conservancy has identified several categories of documents that warrant
- special consideration; these categories are listed below.
- While Conservancy has established minimum retention periods for these categorie
-s, the retention of these documents - and of records not included in the
- identified categories - should be determined primarily by the application
- of the General Guidelines affecting document retention in this Section,
- as well as the exception for litigation-relevant records described in the
- next Section and any other pertinent factors.
-\end_layout
-
-\begin_layout Section
-Exception for GPL Compliance and Litigation-Relevant Documents
-\end_layout
-
-\begin_layout Standard
-Conservancy expects all staff, officers, board members, and PLCs to comply
- fully with this Policy and any other written document retention policies,
- with the following notable exception to any stated destruction schedule:
- if you believe, or if Conservancy informs you, that certain Conservancy
- and/or Project records relate to efforts to bring companies into compliance
- with the General Public License, enforcing the GPL, or in some way relates
- to litigation or potential litigation (i.e., a dispute that could result
- in litigation), then you 
-\series bold
-must
-\series default
- preserve those records until it is determined that the records are no longer
- needed.
- That exception supersedes any previously or subsequently established destructio
-n schedule for those records.
-\end_layout
-
-\begin_layout Section
-Document Storage Methods
-\end_layout
-
-\begin_layout Standard
-All Conservancy documents are stored electronically in a version-controlled
- repository on a remote server that is backed up to drives on our local
- premises, with the following exceptions: 
-\end_layout
-
-\begin_layout Itemize
-Conservancy stores all e-mails are stored on a separate e-mail server
-\end_layout
-
-\begin_layout Itemize
-Conservancy retains hard copies of all contracts executed with parties outside
- of the United States for at least the full term of each contract
-\end_layout
-
-\begin_layout Section
-Minimum Retention Periods for Conservancy Documents
-\end_layout
-
-\begin_layout Subsection
-Organizational Documents 	
-\end_layout
-
-\begin_layout Standard
-The following records should be retained permanently:
-\end_layout
-
-\begin_layout Itemize
-Conservancy Articles of Incorporation
-\end_layout
-
-\begin_layout Itemize
-Conservancy By-laws
-\end_layout
-
-\begin_layout Itemize
-Conservancy's IRS Form 1023 - which is also to be made available for public
- inspection upon request
-\end_layout
-
-\begin_layout Itemize
-Board meeting minutes
-\end_layout
-
-\begin_layout Subsection
-Tax Records
-\end_layout
-
-\begin_layout Standard
-Tax records should be retained for at least seven years from the date of
- filing the applicable return.
- These records include:
-\end_layout
-
-\begin_layout Itemize
-IRS Form 990 and related schedules
-\end_layout
-
-\begin_layout Itemize
-Financial audit letter and supporting documents
-\end_layout
-
-\begin_layout Itemize
-Employment tax records
-\end_layout
-
-\begin_layout Itemize
-Documents concerning payroll, expenses, proof of donor contributions
-\end_layout
-
-\begin_layout Itemize
-Documented accounting procedures
-\end_layout
-
-\begin_layout Subsection
-Financial Records
-\end_layout
-
-\begin_layout Standard
-In general, Conservancy's financial records should be kept for at least
- seven years.
- These records include:
-\end_layout
-
-\begin_layout Itemize
-Accounts payable ledgers and schedules
-\end_layout
-
-\begin_layout Itemize
-Accounts receivable ledgers and schedules
-\end_layout
-
-\begin_layout Itemize
-Bank reconciliations, bank statements, deposit slips and checks (except
- for as stated below)
-\end_layout
-
-\begin_layout Itemize
-Donation records
-\end_layout
-
-\begin_layout Itemize
-Expense reimbursement requests and supporting receipts and documentation
-\end_layout
-
-\begin_layout Standard
-Certain important financial records are to be kept permanently.
- These records include: 
-\end_layout
-
-\begin_layout Itemize
-Checks and/or proofs of payment for expenditures over US$100,000
-\end_layout
-
-\begin_layout Subsection
-Employment/Personnel Records
-\end_layout
-
-\begin_layout Standard
-All employment and personnel records should be kept for at least seven years,
- with the following exceptions:
-\end_layout
-
-\begin_layout Itemize
-IRS Form 990 and related schedules: at least seven years from the date of
- filing the applicable return
-\end_layout
-
-\begin_layout Itemize
-Financial audit letter and supporting documents: at least seven years from
- the date of filing the applicable return
-\end_layout
-
-\begin_layout Itemize
-Employment applications and related documents (including correspondence
- and CVs from prospective candidates): at least three years
-\end_layout
-
-\begin_layout Itemize
-Employee offer letters, and confirmations of acceptance: kept permanently
-\end_layout
-
-\begin_layout Subsection
-Other Corporate Records
-\end_layout
-
-\begin_layout Standard
-Other corporate records shall be kept according to the schedule below:
-\end_layout
-
-\begin_layout Itemize
-Insurance policies (both current and expired), claims, and related reports:
- retained permanently
-\end_layout
-
-\begin_layout Itemize
-Press releases: retained permanently
-\end_layout
-
-\begin_layout Itemize
-Trademark and copyright applications and registration materials: retained
- permanently
-\end_layout
-
-\begin_layout Itemize
-Executed fiscal sponsorship agreements: retained permanently
-\end_layout
-
-\begin_layout Itemize
-Internal strategic documents: at least three years
-\end_layout
-
-\begin_layout Itemize
-Correspondence from Member Project liaisons re: Member Project matters,
- including disbursement requests: at least seven years
-\end_layout
-
-\begin_layout Subsection
-Correspondence
-\end_layout
-
-\begin_layout Itemize
-Except as classified above, letters received in hard copy shall be kept
- for at least one year.
-\end_layout
-
-\begin_layout Itemize
-Except as classified above, e-mail correspondence in Conservancy e-mail
- accounts shall be archived for at least one year, with the exception of
- the correspondence sent to the 
-\begin_inset Quotes eld
-\end_inset
-
-compliance@sfconservancy.org
-\begin_inset Quotes erd
-\end_inset
-
- account, which shall be archived for at least seven years.
- 
-\end_layout
-
-\begin_layout Subsection
-Reports from Projects
-\end_layout
-
-\begin_layout Subsection
-Blogs and Press Releases
-\end_layout
-
-\begin_layout Standard
-Conservancy should retain permanent copies of all official Conservancy blogs,
- press releases and 
-\end_layout
-
-\begin_layout Subsection
-Contracts
-\end_layout
-
-\begin_layout Standard
-Except as classified above, all contracts entered into by Conservancy should
- be retained for at least seven years from the date of filing the applicable
- return.
- These records include:
-\end_layout
-
-\begin_layout Itemize
-IRS Form 990 and related schedules
-\end_layout
-
-\begin_layout Itemize
-Financial audit letter and supporting documents
-\end_layout
-
-\begin_layout Itemize
-Documents concerning payroll, expenses, proof of donor contributions
-\end_layout
-
-\begin_layout Itemize
-Documented accounting procedures
-\end_layout
-
-\begin_layout Subsection
-Software Development Contract Deliverables
-\end_layout
-
-\begin_layout Standard
-All code and supporting documentation written by a developer in fulfillment
- of a contract with Conservancy should be archived electronically for at
- least three years.
- 
-\end_layout
-
-\begin_layout Subsection
-Presentations
-\end_layout
-
-\begin_layout Standard
-All presentations, including slides, charts, and supporting visual aids,
- prepared for use by a Conservancy officer or staff member shall be kept
- for at least two years.
- 
-\end_layout
-
-\begin_layout Subsection
-Drafts
-\end_layout
-
-\begin_layout Standard
-Notwithstanding the above, once the final copy of a document has been completed,
- the drafts may be recycled or deleted, unless they are documents of legal
- value.
- For documents determined to be of legal value, drafts containing comments
- shall be saved for at least two years, and drafts without comment may be
- destroyed once the final version is complete.
- 
-\end_layout
-
-\begin_layout Section
-Destruction of Documents
-\end_layout
-
-\begin_layout Standard
-Conservancy reserves the right to destroy hard copies of documents by shredding
- or fire after the expiration of the applicable document retention schedule.
- Conservancy reserves the right to destroy electronic copies of documents
- by fire or other proven means to destroy such media after the expiration
- of the applicable document retention schedule.
-\end_layout
-
-\begin_layout Standard
-All permitted document destruction shall be halted if the organization is
- being investigated by a governmental law enforcement agency, and routine
- destruction shall not be resumed without the written approval of Conservancy's
- General Counsel or Executive Director.
- No documents are to be concealed, altered, or destroyed with the intent
- to obstruct a legal investigation or litigation.
- 
-\end_layout
-
-\end_body
-\end_document