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Merge Ancestor: a7254d9b2630

3	Neil McGovern	c9d8899c229b	7 years ago	Note use of aoprals as well as gsa rates master
2	Neil McGovern	642a790c3525	7 years ago	Drop duplicated Advance Purchase section
1	Neil McGovern	a15293c2ba6a	7 years ago	Add new section about prorating per-diems - as per IRS 26 CFR 601.105 6.04

Policies/nmcgovern-policies-fork#master (c9d8899c229b) is 0 changesets behind policies#master

1 file changed with 13 insertions and 15 deletions:

Travel/conservancy-travel-policy.txt

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@@ ... @@
 * Hotels.
 	* Hotel fares < GSA rates are In-Policy.  Visit
           http://www.gsa.gov/perdiem to determine the rate for your
 	  destination.
           http://www.gsa.gov/perdiem or http://aoprals.state.gov to
       determine the rate for your destination.
         * Be sure the receipt from your hotel includes the dates of your
           stay, not just a total.
@@ ... @@
 * Per Diem.
 	* Use your per-diem to cover meals and incidental expenses.
 	* Your per-diem is based on GSA guidelines.  Visit
 	  http://www.gsa.gov/perdiem to the determine the per-diem for your
 	  destination.
 	  http://www.gsa.gov/perdiem or http://aoprals.state.gov to
       determine the per-diem for your destination.
 	* Remember to pro-rata the per-diem on partial days of travel.
 	* Try to be frugal - GSM per-diem rates are rather generous.
 	* When attending a conference where food is included, Do The Right
 	  Thing and claim a lower per-diem.
@@ ... @@
 requirements of this Policy.  Travelers should not book out-of-Policy trips
 (and thus pay a higher fare) in order to qualify for a mileage upgrade.
 ==== Advance Purchase
 Air travel should be booked at least 14 days in advance; any travel booked
 less than 14 days in advance requires written pre-authorization by
 Conservancy.  Flights beyond 365 days in advance also require written
 pre-authorization by Conservancy.
 ==== Low Fare
 Conservancy aims to balance cost savings with convenience and considers
@@ ... @@
 per diem of the M&IE per diem listed London for the entire trip,
 including days of travel.
 These per diem rates are the maximum daily rate Travelers can claim.  If a
 conference has provided food, or food is provided in some other form, or
 the costs the Traveler incurs are lower than this rate, then the Traveler
 should reasonably reduce their per diem claim.
 These per diem rates are the maximum daily rate Travelers can claim.
 Note that these are for full 24 hour days. On days which you are
 travelling (ie: at the start and end of each trip when you depart or
 arrive from home on that day) add 3/4 of the standard allowance amount.
 If a conference has provided food, or food is provided in some other
 form, or the costs the Traveler incurs are lower than this rate, then
 the Traveler should reasonably reduce their per diem claim.
 In addition, Conservancy generally encourages Travelers to be conservative with per
 diem submissions, and consider asking for less if the full per diem
 amounts allowed were not used during travel.