policies Changeset - ee9e440d6d16 · Conservancy Kallithea

Changeset - ee9e440d6d16

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Brett Smith (brett) - 7 years ago 2017-08-29 17:26:29
brett@sfconservancy.org

Travel: More expensive flights that provide comparable time savings are in-Policy.

The current "lowest fare + $100" rule is simple, but provides less and less
choice as distances get longer. The most common feedback we hear about the
travel policy is a wish to have more flexibility to choose shorter flights.
This provides that flexibility by allowing more expensive flights that
provide time savings, while keeping the rules relatively simple.

1 file changed with 40 insertions and 14 deletions:

Travel/conservancy-travel-policy.md

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Travel/conservancy-travel-policy.md

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@@ ... / @@ -320,12 +320,19 @@ pre-authorization by Conservancy. @@
 #### Low Fare
 Conservancy aims to balance cost savings with convenience and considers
 flights that are within US$100 of the lowest logical fare to be within
 Policy.  The lowest logical fare is the least expensive fare available from a
 fare search that meets all of these criteria:
 Conservancy aims to balance cost savings with time savings and convenience.
 Budgets for flights are set based on their travel time compared to the
 flight with the lowest available fare.  Flights with fares that are within
 budget are in-Policy.
 * The search must include fares from multiple airlines.
 To find the lowest available fare, run a flight search that meets these
 criteria, and save the results:
 * The search must include fares from multiple airlines.  Any
   widely-recognized airfare search site that lists results from multiple
   airlines is acceptable, including sites such as
   [Orbitz](http://orbitz.com), [Kayak](http://kayak.com) or
   [Hipmunk](http://hipmunk.com/).
 * The search must cover only the dates of relevant travel.  For example, if
   you're attending a conference that runs Monday through Friday, the search
@@ ... / @@ -338,19 +345,38 @@ fare search that meets all of these criteria: @@
   consider those reasonable.  However, you may not filter out specific
   airlines, or flights without WiFi.
 Any widely-recognized airfare search site that lists results from multiple
 airlines is acceptable, including sites such as [Orbitz](http://orbitz.com),
 [Kayak](http://kayak.com) or [Hipmunk](http://hipmunk.com/).  The PLCs and/or
 the traveler must submit the output (such as a screenshot or printout from
 the browser) of a online fare search as part of documentation in airfare
 pricing.  Make sure the output shows the least expensive fare available.
 Save the results of this search.  A PDF printout of the first page of
 results from your browser is ideal.  A screenshot can work too.  Just make
 sure the output shows the search criteria and the lowest available fare.
 When you send your reimbursement request, attach these results.
 The budget for a flight is set depending on how its cost and travel time
 compares to the flight with the lowest available fare.  Travel time is
 measured from the scheduled departure time of the first flight in the
 itinerary to the scheduled landing time of the final flight.  We use the
 following table to determine the budget:
 +--------------------------------------+------------------------------------+
 | If the travel time for a flight is…  | the budget for that flight is…     |
 +--------------------------------------+------------------------------------+
 | less than three hours shorter than   | the lowest available fare + US$100 |
 | the flight with the lowest fare      |                                    |
 +--------------------------------------+------------------------------------+
 | between three and six hours shorter  | the lowest available fare + US$200 |
 +--------------------------------------+------------------------------------+
 | between six and ten hours shorter    | the lowest available fare + US$350 |
 +--------------------------------------+------------------------------------+
 | at least ten hours shorter           | the lowest available fare + US$600 |
 +--------------------------------------+------------------------------------+
 Any flight with a total cost that is within its corresponding budget is
 within Policy.  Any flight with a cost over its budget requires written
 pre-authorization by Conservancy.
 Travelers may book their tickets on different dates or a different site as
 long as they used a qualifying fare search site to determine that the
 booked flights are within Policy.
 Any flights greater than US$100 over the lowest logical fare require
 written pre-authorization by Conservancy.
 #### Reasonable Flights
 Conservancy asks that Travelers allow for flexibility with respect

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