policies Changeset - 40be671a0571 · Conservancy Kallithea

Changeset - 40be671a0571

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Bradley M. Kuhn - 12 years ago 2012-09-28 14:34:15
bkuhn@sfconservancy.org

Note that conference-provided food may impact per diem rate.

Based on advice from Conservancy's Treasurer, Conservancy will not require
that conference-provided food be formally accounted for in per diem
reports. However, travelers should consider these issues when submitting,
and be honest about what they actually spent on food, rather than seeking
the maximum per diem allowed.

1 file changed with 6 insertions and 2 deletions:

Travel/conservancy-travel-policy.txt

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Travel/conservancy-travel-policy.txt

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 in Atlanta to calculate the maximum per diem for the entire trip,
 including days of travel.
 Maximum per diem rates for locations outside
 of the United States shall be based on the
 http://aoprals.state.gov/web920/per_diem.asp[United States Department of State's ``Foreign Per Diem Rates by Location'' calculator]'s ``Meals & Incidental Expenses'' (M&IE) column,
 using the name of a listed city closest to the travel destination.
 For example, a Traveler based in Palo Alto heading to a conference
 in London, England (with a layover in New York City) has a maximum
 per diem of the M&IE per diem listed London for the entire trip,
 including days of travel.
 Conservancy encourages Travelers to be conservative with their per
 These per diem rates are the maximum daily rate Travelers can claim.  If a
 conference has provided food, or food is provided in some other form, or
 the costs the Traveler incurs are lower than this rate, then the Traveler
 should reasonably reduce their per diem claim.
 In addition, Conservancy generally encourages Travelers to be conservative with per
 diem submissions, and consider asking for less if the full per diem
 amounts were not used during travel.
+amounts allowed were not used during travel.
 PLCs and/or Conservancy have the authority to set lower per diems
 than those generated by the calculators above.  In those instances,
 Travelers will only be able to submit for the lower per diems.
 ==== Group Meals
 For groups of Travelers on an In-Policy trip, each Traveler should
 pay for his/her own meals, seeing as all participants will have an
 opportunity to submit for separate per diems after the trip.
 For clarification purposes, this Policy does not relate to planned

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