From 7a3b75788678eb56e35eb5a09fdab47657be7f8b 2016-07-20 22:40:14 From: Bradley M. Kuhn Date: 2016-07-20 22:40:14 Subject: [PATCH] Outright reject requests after 90 days. The "Board of Directors approval for 90 days late" rule was originally instituted to make it clear that reimbursements beyond 90 days were really difficult for Conservancy to process. In practice, the rule has meant that travelers simply believe that they "have another out" if they are late, and late reimbursement requests put an undue burden on Conservancy staff for special processing, and they create extra work for our volunteer Board of Directors. As such, Conservancy now simply rejects reimbursement requests that are received 90 days or more after the last day of travel. --- diff --git a/Travel/conservancy-travel-policy.txt b/Travel/conservancy-travel-policy.txt index 9a09b3b3a3085c4d79534b2ba1530b20fa7fe77c..eba543148bfa157f538f7f6f7b9a1a356d1c0510 100644 --- a/Travel/conservancy-travel-policy.txt +++ b/Travel/conservancy-travel-policy.txt @@ -78,6 +78,9 @@ Travelers should adhere to the following guidelines to stay In-Policy. along with a list of Per Diem days and totals to accounting@sfconservancy.org. Refer to the Expense Report section below for details. + * Your complete reimbursement request must be submitted to + accounting@sfconservancy.org within 90 days of the last date of + travel. Untimely requests *will not be reimbursed*. == Reimbursement Procedure @@ -575,8 +578,9 @@ statement will not be reimbursed. Conservancy requests that all expense reports be submitted within two weeks of travel. Expense reports filed more than 90 days after expenses -are incurred will not be reimbursed without the approval of Conservancy's -Board. Reimbursements are paid by Conservancy on a NET-30 basis, from the +are incurred *will not be reimbursed*. + +Reimbursements are paid by Conservancy on a NET-30 basis, from the date of receipt by Conservancy of the fully complete report and supporting documentation for the travel.