Policies/bkuhn-policies-proposals File Diff

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@@ -89,9 +89,9 @@ Conservancy is available to prepurchase expensive items like airline tickets

on your behalf, so that you don't need to be reimbursed.

If you seek to be reimbursed for Conservancy Project expenses, please send

the following, in a self contained email (with attachments as necessary),

cc'ing your Project Leadership Committee address (PROJECT@sfconservancy.org)

for Project approval:

the following, in a self contained email (with attachments as necessary), to

accounting@sfconservancy.org, cc'ing your Project Leadership Committee

address (PROJECT@sfconservancy.org) for Project approval:

  * a brief paragraph explaining what was accomplished for the project

    during your travel and/or with the funds being reimbursed.  This can

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@@ -101,7 +101,8 @@ for Project approval:

  * A brief report listing the items to be reimbursed.

  * Full receipt(s) for everything, unless the travel policy does not

    require receipts (e.g., for per diem expenses).

    require receipts (e.g., for per diem expenses) or except pursuant

    to the exception below, for amounts of $500 or less.

    If your receipts are in a different currency than your preferred one

    for reimbursement, include documentation of the rate conversion (e.g., a

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@@ -114,6 +115,20 @@ for Project approval:

    Committee may have set a stricter budget than what the general

    Conservancy policy allows.

    For any travel reimbursement requests that are $500 or less for all

    expenses related to a single trip, no receipts or fare search are required

    to be provided with the reimbursement report, provided that:

         * the traveler attests that all expenses are bonafide and within the

           travel policy requirements, includes their aforementioned trip

           report and indicates the dates of travel, and

         * the PLC attests that to the best of its knowledge, the expenses

           were appropriately incurred and within the travel policy, that

           the travel did in fact occur.

    PLCs may at their discretion impose any additional documentation required

    for PLC approval.

  * How you'd liked to be reimbursed. The four payment options, in order of

    Conservancy's preference, are: