@@ -100,13 +100,13 @@ for Project approval:
* A brief report listing the items to be reimbursed.
* Full receipt(s) for everything, unless the travel policy does not
require receipts (e.g., for per diem expenses).
If your receipts are in a different currency than you're preferred one
If your receipts are in a different currency than your preferred one
for reimbursement, include documentation of the rate conversion (e.g., a
redacted credit card statement in your preferred currency). Otherwise,
Conservancy will use the prevailing rate for the date of the expense for
conversion.
Please verify that the receipts that you submit are within the attached
@@ -182,13 +182,13 @@ limited to, the following two cases
and
* a specific number of days to respond to pre-authorization requests.
PLCs are also responsible for monitoring the available balance in their
Project Fund, and for granting or refusing approval for travel expense
requests based on an assesment of the funds available and of any
requests based on an assessment of the funds available and of any
outstanding contracts payable. PLCs are not to approve travel expense
requests when their Project does not have sufficient funds to cover the
expense. If a PLC has any questions regarding whether their Project has
sufficient funds to cover a Traveler's expense request, the PLC should
contact Conservancy.
@@ -467,13 +467,13 @@ personal items
* Personal entertainment or recreational expenses beyond the allotted per
diem
Travelers are permitted to pay for their own upgrades, or use bonus
programs to upgrade Conservancy-reimbursed expenses. However, Travelers
must ensure that Conservancy does not receive nor reimburses any charges
must ensure that Conservancy does not receive nor reimburse any charges
for any such transaction.
== Satisfaction of IRS Requirements
Reimbursed travel expenses are subject to examination by the USA Internal
Revenue Service (IRS). Travelers are responsible for retaining documentary