@@ -72,32 +72,30 @@ Travelers should adhere to the following guidelines to stay In-Policy.
* Try to be frugal - GSM per-diem rates are rather generous.
* When attending a conference where food is included, Do The Right
Thing and claim a lower per-diem.
* Reimbursement.
* To receive reimbursement, send hotel and flight/rail receipt,
along with a list of Per Diem days and totals to
accounting@sfconservancy.org. Refer to the Expense Report
section below for details.
== Reimbursement Procedure
Note that reimbursements are only processed once per week, and you sent your
reimbursement in late on last week, so it wasn't processed until this week's
group. Also, while we usually can turn around reimbursements in about two
weeks' time, please be advised that Conservancy officially does
reimbursements on a NET-30 basis, starting from the date that complete
materials are received. If this is an issue, Conservancy is available to
prepurchase expensive items like airline tickets on your behalf, so that you
don't need to be reimbursed.
Note that reimbursements are only processed once per week. While we usually
can turn around reimbursements in about two weeks' time, please be advised
that Conservancy officially does reimbursements on a NET-30 basis, starting
from the date that complete materials are received. If this is an issue,
Conservancy is available to prepurchase expensive items like airline tickets
on your behalf, so that you don't need to be reimbursed.
If you seek to be reimbursed for Conservancy Project expenses, please send
the following, in a self contained email (with attachments as necessary),
cc'ing your Project Leadership Committee address (PROJECT@sfconservancy.org)
for Project approval:
* a brief paragraph explaining what was accomplished for the project
during your travel and/or with the funds being reimbursed. This can
be informal; it's just for our records to confirm the travel advanced
the not-for-profit mission of both Conservancy and the project.
* A brief report listing the items to be reimbursed.