For any such organizational development meal, Conservancy will require a

written paragraph summary of the meeting, indicating what was accomplished

for the Project's and Conservancy's mission.

==== Phone Call Charges Part of Per Diem

Charges for personal phone calls (e.g., made from a hotel, or via

a mobile phone in international travel) are not reimbursable as an

expense separate from the allocated per diem. 

==== Currency Conversion Charges Part of Per Diem

expense separate from the allocated per diem.

=== Conference Registration Fees

Conservancy will reimburse conference registration fees up to $100 per day

for Travelers on approved Project business and/or approved Conservancy 

business.  For example, a $250 registration fee for a 3-day conference is

In-Policy; however, a $225 registration fee for a 2-day conference is not. 

Travelers seeking reimbursement for registration fees that exceed $100 per 

day must obtain prior approval from Conservancy's Executive Director.  

during your travel.

* Number of days traveled (with documentary evidence, e.g., conference

itinerary, etc.) and associated per diem

* List of expenses not covered by per diem (e.g., transportation, lodging)

with substantiating receipts (or scans of receipts).

** In the event that it is impractical to obtain a required receipt and/or

if such receipt has been inadvertently destroyed or lost, the Traveler should

furnish a written statement to that effect, as well as an explanation

of the expenditure involved.  When possible, secondary documentation (such

lost/destroyed receipt.

Any expense without a substantiated receipt and/or a supporting written

statement will not be reimbursed. 

Conservancy requests that all expense reports be submitted within two

weeks of travel.  Expense reports filed more than 90 days after expenses

are incurred *will not be reimbursed*.

Reimbursements are paid by Conservancy on a NET-30 basis, from the

date of receipt by Conservancy of the fully complete report and supporting

documentation for the travel.