* a brief paragraph explaining what was accomplished for the project

    during your travel and/or with the funds being reimbursed.  This can

    be informal; it's just for our records to confirm the travel advanced

    the not-for-profit mission of both Conservancy and the project.

  * A brief report listing the items to be reimbursed.

  * Full receipt(s) for everything, unless the travel policy does not

    require receipts (e.g., for per diem expenses).

    If your receipts are in a different currency than your preferred one

    for reimbursement, include documentation of the rate conversion (e.g., a

    redacted credit card statement in your preferred currency).  Otherwise,

    Conservancy will use the prevailing rate for the date of the expense for

    conversion.

    Please verify that the receipts that you submit are within the attached

    travel policy requirements.  Note, however, that your Project Leadership

    Committee may have set a stricter budget than what the general

    Conservancy policy allows.

  * How you'd liked to be reimbursed. The four payment options, in order of

    Conservancy's preference, are:

      preferred currency.  (Please verify that PayPal supports transactions in

      https://www.paypal.com/cgi-bin/webscr?cmd=p/sell/mc/mc_intro-outside[your

      preferred currency before choosing one].)

      Note that sometimes PayPal charges fees.  Usually we're taking

      funds from our PayPal balance, which means no fees appear on our side,

      but they may appear on yours.  In our experience, USA PayPal account

      holders physically in the USA are not typically charged fees; but we do

      advise you to check PayPal's fee schedule before choosing this method.

            in USD will be paid in USD, regardless of your preferred currency

            selection.

    * Issue you a check in USD from a USA bank, sent to you via post.

      For this option, I just need your postal address.

    * Wire the amount in your local currency to your bank account in your

      country.  For this option, I need as much of the following information

      as it's possible for you to collect.  While some of this information

      isn't always needed, the more I have, the less likely there will be

      problems with your wire.  If a field is mandatory, it's noted in

      parentheses below.  Mandatory fields differ by country of receipt.

                  Preferred Currency

                     (absolutely mandatory)

                  SWIFT and/or BIC Code

                    (mandatory for non-USA wires)

                  ACH or ABA routing number

                    (mandatory for USA wires)

                  Correspondent Bank ACH and Name of that Bank

                    (This is not mandatory, but note that USA banks charge

                     fees during wire transit to direct an international

                     wire.  Since Conservancy's payment is coming from the

                     USA, it's best if you ask your own bank what USA

                     correspondent bank they prefer for USA wire transfers.)

                  Account Number

                     (absolutely mandatory)

                  Full Name of the Account Holder

                     (absolutely mandatory)

                  Full Address of Account Holder

                  Bank Name

                  Bank Address

                  IBAN

                     (mandatory for EU countries and Qatar)

                  Tax ID of account holder

                     (mandatory for Ukraine, Colombia and Brazil;

                      In Brazil, this is your 14-digit CNPJ or 11-digit CPF)

                  Phone Number of account holder

                     (mandatory for Colombia, Brazil, and the Ukraine)

                  Bank Agency Code

                     (mandatory for Brazil)

                     (mandatory for India)

                  "BSB" or "Bank" Code

                     (mandatory for Australia and Ukraine)

                  Beneficiary INN

                     (mandatory for Russian Federation)

                  Patronymic Name of Beneficiary

                     (mandatory for Russian Federation)

                  VAT/VO Code of Beneficiary Bank

                     (mandatory for Russian Federation)

      Note that if there is an intermediary bank involved in the USA, you

      should provide all this information for both the intermediary bank

      and the final bank.  Note in particular that if the intermediary

      bank is in the USA, an ACH or ABA routing number is absolutely

      mandatory.

  * A check in your local currency, sent to you via post. For this option, we

    just need your postal address and what currency you want. Note that this

    is a more involved option to process and will usually take at least 30

    days to issue payment.  We do not recommend this method; please chose it

    only if you absolutely cannot receive a wire transfer for some reason.

Project Leadership Committees: when you see emails of this nature, please

be sure to have your designated Representative review the materials and