Resources on writing good use cases:

- <http://en.wikipedia.org/wiki/Use_case#Templates>

- <http://www.mountaingoatsoftware.com/blog/advantages-of-the-as-a-user-i-want-user-story-template>

A simple form of a use case is

> “As a \<type of user>, I want \<some goal> so that \<some reason>.”

You should add your use case as a subpage of the [[UseCases]] page, to create a new page, simply enter the name of the subpage in the address bar after `/UseCases/`.

## Use cases

### Non-Technical-User-Centric Use Cases

- [[GeneratingReports]]

- [[Collaborating]]

- [[Fund Accounting|UseCases/FundAccounting]]

- [[Double-entry Accounting|UseCases/DoubleEntryAccounting]]

- [[TrackingIncomeType|UseCases/TrackingIncomeType]]

- [[TrackingDocumentation|UseCases/TrackingDocumentation]]

- [[Handling expense reports and reimbursement requests|UseCases/ReimbursementRequest]]

- [[Handling contractors and contracts|UseCases/ContractorsAndContracts]]

- [[Handling multiple currencies|UseCases/MultiCurrency]]

### Technical-User-Center Use Cases

- [[Reading and Reporting API|UseCases/ReadingAPI]]

- [[Storage API|UseCases/StorageAPI]]

volunteers for expenses, such as travel expenses.  There are two sides to the

reimbursement process that must be adequately handled by a non-profit

accounting system.

## Reimbursement: The Organization's View

The organization has to be able to easily:

  * Receive and store receipts.

    [[Track those receipts|UseCases/TrackingDocumentation]] in the context of

    the [[double entry accounting entries|UseCases/DoubleEntryAccounting]]

    that relate to those receipts.

  * Track the reimbursement request as an invoice.

  * Handle any [[currency conversion|UseCases/MultiCurrency]] related to the

    receipts, both from the point of view of international travel, and also

    considering the fact that the person reimbursed may seek reimbursement in

    a different currency than the native currency of the organization's.

  * Track approvals of the expenses by multiple parties.  (For example,

    perhaps a volunteer project leader must approve, and then later by with

    fiduciary duty to the organization itself).

  * Ideally, the system would auto-detect any places where a travel and/or

    reimbursement policy for the organization is violated (or mandates

    additional approvals).

  * Ideally, the system could "set up" accounting entries for "merger" into

## Reimbursement: The Traveler's View

From traveler's/reimbursement-requester's view, they'll need:

  * An easy, outward-facing web interface for submitting receipts.

  * Ideally, flagging them when additional approval is needed before

    submitting their expense report, so that they can seek additional

    approval before submitting.

  * Updates on the external web interface system about status when the

    expense is moving through the internal system at the organization. 

  * Automatic calculation of any per-diem allowances.