Changeset - b837da8d35e9
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Bradley Kuhn (bkuhn) - 10 years ago 2013-11-14 16:48:53
bkuhn@ebb.org
Reimbursement on behalf of use case
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UseCases/ReimbursementRequest.mdwn
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@@ -18,24 +18,33 @@ The organization has to be able to easily:
 
    receipts, both from the point of view of international travel, and also
 
    considering the fact that the person reimbursed may seek reimbursement in
 
    a different currency than the native currency of the organization's.
 
  * Track approvals of the expenses by multiple parties.  (For example,
 
    perhaps a volunteer project leader must approve, and then later by with
 
    fiduciary duty to the organization itself).
 
  * Ideally, the system would auto-detect any places where a travel and/or
 
    reimbursement policy for the organization is violated (or mandates
 
    additional approvals).
 
  * Ideally, the system could "set up" accounting entries for "merger" into
 
    the accounts, based on an expense report submitted, via some
 
    [[draft transacting approval process|DraftTransactions]].
 
   
 
## Reimbursement: The Traveler's View
 

	
 
From traveler's/reimbursement-requester's view, they'll need:
 

	
 
  * An easy, outward-facing web interface for submitting receipts.
 
  * Ideally, flagging them when additional approval is needed before
 
    submitting their expense report, so that they can seek additional
 
    approval before submitting.
 
  * Updates on the external web interface system about status when the
 
    expense is moving through the internal system at the organization. 
 
  * Automatic calculation of any per-diem allowances.
 

	
 
## Reimbursement on Behalf Of
 

	
 
A classic scenario that occurs for non-profits is an employee or a contractor
 
buys an item that is actually for someone else.  For example, a volunteer
 
needs a plane ticket to go to a conference, so an employee or someone else
 
(the "Floater") who can "float" the expense makes the purchase.  The
 
reimbursement request comes in from the Floater but the real person who
 
received the item should be recorded.
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