Changeset - 75749abf55ba
[Not reviewed]
0 4 0
Bradley Kuhn (bkuhn) - 8 years ago 2013-11-15 00:11:32
bkuhn@ebb.org
Add <a id> tags as needed for the EvaluationTemplate
4 files changed with 8 insertions and 3 deletions:
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UseCases/DraftTransactions.mdwn
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# Generating Draft Transactions
 

	
 
<a id="draft-general"/>
 

	
 
As a manager at a nonprofit, I need the ability to have staff propose draft
 
transactions that are not added to the books official until approved.
 

	
 
As a bookkeeper, I'd like the ability to set up and review draft transactions
 
before officially adding them to the books, so I can see if they were entered
 
correctly.
UseCases/FundAccounting.mdwn
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...
 
@@ -24,26 +24,28 @@ Ultimately, any account system that truly supports fiscal sponsorship must
 
provide all functions, reports, editing, interaction and viewing to allow a
 
user to view a "subset" of the books that are specific to any given fund.  In
 
essence, the books of a fiscal sponsoring org are proper superset of all the
 
books of its projects.
 

	
 
Thus, an individual project contributor wants to:
 

	
 
<a id="fund-view"></a>
 
- View the books for that project as an independent set, unencumbered by
 
  transactions for other projects.
 

	
 
- [[Generate reports|GeneratingReports]] for that project's financial
 
  data, and have those reports only include data specific to that project.
 

	
 
The non-profit administrators want to:
 

	
 
<a id="fundless-view"></a>
 
- View the entire set of books for the organization, treating all income,
 
  expenses, and assets as belonging to the entire org, and only seeing the
 
  differences treating the project funds merely as "temporarily restricted
 
  assets".
 

	
 
<a id="fundless-operation"></a>
 
- Be able to perform operations that span the entire books, such as
 
  reconciling bank accounts that are contain funds temporarily restricted for
 
  different projects.
 

	
 
## Other Resources
 

	
UseCases/MultiCurrency.mdwn
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@@ -6,13 +6,13 @@ flexibility in how multiple currencies are supported can render the feature
 
useless to some organizations.
 

	
 
There are roughly two operating modes that I've observed in use by non-profit
 
organizations.
 

	
 
## A "One Native Currency" Organization
 

	
 
<a id="functional-currency"/>
 
In the USA at least, and perhaps elsewhere, the native currency to the
 
location of the entity is treated as the "one true currency" (which the USA
 
IRS calls your "functional currency") of the organization.  Specifically in
 
the USA, the IRS makes
 
[the following recommendation regarding currency conversion](http://www.irs.gov/Businesses/Small-Businesses-&-Self-Employed/Foreign-Currency-and-Currency-Exchange-Rates):
 

	
UseCases/TrackingDocumentation.mdwn
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@@ -2,23 +2,24 @@
 

	
 
While [[double entry accounting|UseCases/DoubleEntryAccounting]] transactions
 
are the heart of any accounting system, auditors and managers need the
 
ability to dig down and determine what contracts, invoices, receipts or other
 
backup documentation relate to a given accounting document.
 

	
 
<a id="document-link-up"></a>
 
An adequate accounting system should provide easy link-up between
 
double-entry accounting transactions and the documentation that relates to
 
the transactions.  For example,
 
[[expense reports and reimbursement requests|UseCases/ReimbursementRequest]]
 
often have a myriad of receipts and invoices associated with them.
 
[[Handling contractors|UseCases/ContractorsAndContracts]] has similar types
 
of backup documentation.
 

	
 
Ideally, the system should allow the exploration of and linkage to
 
documentation in both directions.  It should be trivial to answer questions
 
such as:
 
such as:<a id="document-link-explore"/>
 

	
 
   * I have this receipt/invoice from our document repository.  Which
 
     accounting transactions relate to this receipt?  Has the transaction
 
     been [[reimbursed|UseCases/ReimbursementRequest]]?
 

	
 
   * Looking at this invoice, can I see the transaction where it was accrued
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