doable by a bookkeeper with appropriate privileges.

## Requirements for first release

### Defining the request form

Accepted, and Rejected.

Administrators can define questions to ask the requestor about the entire

request, and about each expense in the request.  The system can display

forms, validate answers, and record answers for questions with the following

types of answers:

documentation when submitting reimbursements for flights, and not for other

expenses.

### Requestor workflow

Requestors can log in and see the status of all their requests.  They can also

state.

When they view a report, it shows the questions and answers about the entire

report, and a list of associated expenses.  Viewing a specific expense

similarly shows all the questions and answers about it.

report or an associated expense.  They can also add an expense, which begins

by asking them questions common to all expenses, and then

follow-up questions as necessary based on those answers.

all questions have been answered, the requestor may submit the request for

approval, along with optional notes about the request.

Once the request is submitted, it moves to the Submitted state.

Bookkeepers receive an e-mail notification that the request is ready for

review, including the notes written by the requestor.

### Bookkeeper workflow

Bookkeepers can log into the system and see all requests.

When bookkeepers review a Submitted report, they can change the report's

state, and include a note explaining why the report was moved to that state

specific receipt was insufficient documentation).  When they do this, the

system sends email to the requestor letting them know about the change,

including the rationale provided by the bookkeeper.

The bookkeeper can export any request to the books.  The first release of the

software will simply provide an archive that includes all of the request's

  * [Certainly many more, feel free to add them here]

* Richer lifecycle management

  * Support requests for pre-approval, probably with two states

    Pre-Approval state, the requestor is submitting not receipts or

    invoices, but documents regarding potential expenses that have not yet

    been incurred, but for which organization policies require preapproval

    by organizational management ahead of time.  The appropriate management

    representatives are duly notified by the system of pending Pre-Approval

    state.  Their rejection moves the request to the Rejected sate.

  * Support more review: a leader (such as a manager or program

    director) may need to review and approve a request along with, or

    instead of, the bookkeeper