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Merge branch 'master' of oak.sfconservancy.org:npo-acct
3992fdfd9b1d 3992fdfd9b1d 3992fdfd9b1d 3992fdfd9b1d 3992fdfd9b1d 3992fdfd9b1d 3992fdfd9b1d 3992fdfd9b1d 3992fdfd9b1d 3992fdfd9b1d 3992fdfd9b1d 3992fdfd9b1d 3992fdfd9b1d 3992fdfd9b1d 3992fdfd9b1d 3992fdfd9b1d 3992fdfd9b1d 3992fdfd9b1d 3992fdfd9b1d 3992fdfd9b1d 3992fdfd9b1d 3992fdfd9b1d 3992fdfd9b1d 3992fdfd9b1d 3992fdfd9b1d 3992fdfd9b1d 3992fdfd9b1d 3992fdfd9b1d 3992fdfd9b1d 3992fdfd9b1d 3992fdfd9b1d | # Tracking Documentation on Accounting Transactions
While [[double entry accounting|UseCases/DoubleEntryAccounting]] transactions
are the heart of any accounting system, auditors and managers need the
ability to dig down and determine what contracts, invoices, receipts or other
backup documentation relate to a given accounting document.
An adequate accounting system should provide easy link-up between
double-entry accounting transactions and the documentation that relates to
the transactions. For example,
[[expense reports and reimbursement requests|UseCases/ReimbursementRequests]]
often have a myriad of receipts and invoices associated with them.
[[Handling contractors|UseCases/ContractorsAndContracts]] has similar types
of backup documentation.
Ideally, the system should allow the exploration of and linkage to
documentation in both directions. It should be trivial to answer questions
such as:
* I have this receipt/invoice from our document repository. Which
accounting transactions relate to this receipt? Has the transaction
been [[reimbursed|UseCases/ReimbursementRequests]]?
* Looking at this invoice, can I see the transaction where it was accrued
and paid?
* Show me a list of invoices that haven't been paid, with links to those
invoices.
* Who approved this expense or payment? Show me the email where they
approved it.
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